Ocean Center - Exclusive Professional Audio-Visual Services for Convention Center Meetings and Events

The Ocean Center in Daytona Beach, Florida, is seeking a qualified audio-visual company to serve as the exclusive provider of professional AV services for its convention and meeting events. The scope of work encompasses a wide range of services, including audio, video, lighting, staging, technical support, and event planning across the facility's diverse spaces, which include a 93,028 square foot exhibit hall, a 42,146 square foot arena, a 14,000 square foot ballroom, and 32 meeting rooms. The selected contractor must provide professionally trained and certified technicians, maintain professional-grade equipment, and adhere to strict operational standards, such as delivering quotes within 72 business hours and providing immediate responses to emergency technical issues. Under solicitation 26-SQ-112JRD, proposals are evaluated based on experience and qualifications (30%), equipment and technology (30%), customer service (25%), and pricing competitiveness (15%). The contractual agreement requires the provider to remit a 20% commission on all AV business booked at the facility to the convention center on a monthly basis. Pricing is determined jointly by the contractor and the Ocean Center General Manager. Bidders must provide a standard rate sheet for equipment and labor, evidence of financial stability, and a detailed list of any subcontractors, who must be approved by the County Project Manager and hold all necessary licenses. The response deadline for this solicitation is September 17, 2026.