ODNR, ADA Compliance & Form Update

REQUEST FOR PROPOSALThe Ohio Department of Natural Resources, Division of Oil & Gas Resources Management (DOGRM) is accepting proposals to review internal and external documents to update and review for Americans with Disabilities Act (ADA) compliance.Title of Service: ODNR, O&G Document Update & ADA ReviewOrdering Division and address:ODNR- DOGRMAttn: Fiscal & Administration2045 Morse Road, Building FColumbus, Ohio 43229Background Information:The Ohio Department of Natural Resources (ODNR) is committed to ensuring that all citizens and staff, including individuals with disabilities, can easily interact with all document used within the agency and division. In accordance with Title II of the Americans with Disabilities Act (42 U.S.C. §12132) and 28 C.F.R. Part 35, ODNR Division of Oil & Gas Resources Management (DOGRM) seeks to bring all internal documents into compliance and update federal, state and local logos used on documents with updated document revised dates.Project Objective: DOGRM is seeking a qualified vendor to scan all documents to assess, remediate, and verify accessibility compliance across DOGRM public and internal documents to ensure conforms to all ADA Title II compliance items. Qualified vendors should update all documents to contain updated State, Agency and Division logos and update Revision date on bottom of pages as part of the review process. Provide updated ready to use documents back to Division Staff that meet all requirements Project Timeline:12-16 weeks from project kickoff.Estimated Documents:An estimated 551 documents have been placed to be updated but Division Staff continue to work through documents so total number may change until contract award. This is just a document total. Each document will contain a different number of pages (1-6 pages). Some documents are newer division documents and will have updated logo.Submit Pricing at a per document pricing. Contract total will be calculated based on document type at time of execution. Current number of documents estimated currently are listed above. Compliance All work must comply with: Title II of the Americans with Disabilities Act (42 U.S.C. §12132) 28 C.F.R. Part 35 State of Ohio IT-09 Digital Accessibility requirements and policies Evaluation: All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.Contract Award:The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.Contractors will be required to sign a service agreement. Sample is attached for review.Contract Term: First contract term will run through contract execution through June 30, 2027, with the option to renew through June 30, 2029.Preferences:The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.Contract Term: First contract term will run through contract execution through June 30, 2027, with the option to renew through June 30, 2029.Independent Contractor:Companies with less than five employees are required to complete and submit an Independent Contractor/Worker Acknowledgement form.Economic Price Adjustment: The Contract prices(s) will remain firm for the initial term of the Contract. Thereafter, the Contractor may submit a request to increase its price(s) to be effective 30 calendar days after acceptance by the State. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers; on purchase orders that are already being processed; or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.The price increase must be supported by a general price increase in the cost, e.g., increases in the cost of raw materials, labor, freight, workers’ compensation and/or unemployment insurance. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation includes, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify the State immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject section VI I. - Standard Terms and Conditions. Suspension/Termination and the Contract Remedies sections. Invoicing Requirements:All invoices must be submitted DIRECTLY to OBM Financial Support Services (FSS).There are two options available to submit invoices to FSS: EMAIL the invoice to: contact@example.gov MAIL the invoice to: OBM Financial Support Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information: Invoice must include Origin-DNR-N34 Must include the Purchase Order (PO) number assigned. You may shorten it to the last six digits. Supplier full name as it appears on your PO. The Ship to and/or service facility name and full address Unique invoice number Date of service or date work was completed. Complete itemization of services performed, materials or goods supplied and/or labor furnished. Line charge(s). Invoice need to include number of documents per type on invoice. No State of Ohio sales tax Remit to address must match our records for payment This PO is only valid for the goods and/or services received through June 30, 2027. Any goods/services received after June 30, 2027 will require a new PO. All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.
Evaluation: All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.Contract Award:The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.Contractors will be required to sign a service agreement. Sample is attached for review.Contract Term: First contract term will run through contract execution through June 30, 2027, with the option to renew through June 30, 2029.
Library or documentation services
Items 1 | Required Item | ADA Compliance Review & Image Update 1-3 pages (word and pdf) | Estimated usage: 1.00000 | Unit: Each | Requested delivery: 2/26/2027 2 | Required Item | ADA Compliance Review & Image Update 3+ Pages (word & pdf) | Estimated usage: 1.00000 | Unit: Each | Requested delivery: 2/26/2027 3 | Required Item | ADA Compliance Review & Image Update 1-3 Tabs (Excel) | Estimated usage: 1.00000 | Unit: Each | Requested delivery: 2/26/2027 4 | Required Item | ADA Compliance Review & Image Update 3+ Tabs (Excel) | Estimated usage: 1.00000 | Unit: Each | Requested delivery: 2/26/2027