OEPA ITS-FY26-023 SmartComment Software from 10/01/25 to 09/30/26

The Ohio Environmental Protection Agency (Ohio EPA) has entered into a contract to acquire the SmartComment software from October 1, 2025, to September 30, 2026, to enhance its public engagement processes. Prior to this purchase, the agency lacked a unified system for collecting, reviewing, and responding to public comments on various actions, plans, and regulatory proposals. The implementation of SmartComment, a purpose-built SaaS solution developed specifically for public entities, has significantly improved the efficiency and accessibility of public participation efforts by consolidating comment management into a single platform and eliminating manual processes. The vendor was selected through a streamlined quote process, with the chosen provider being an Ohio-based company and a Minority Business Enterprise (MBE), supporting local and diverse business participation. This contract aligns with Ohio EPA’s commitment to transparent and effective public engagement, ensuring that community input is managed efficiently and responsively. The procurement process involved a solicitation posted in August 2025, with a response deadline set for August 22, 2025. The contract value is estimated to range between $50,000 and $150,000, reflecting the scope of the software services. Overall, this initiative demonstrates Ohio EPA’s dedication to leveraging technology to improve regulatory communication and foster greater public involvement in environmental decision-making.