Off-Site Vital Record Storage

The Illinois Department of Public Health is seeking proposals for a permanent storage solution to securely archive 60 months of vital records data on microfilm, microfiche, and other digital media formats. The contract emphasizes the need for long-term preservation of these records, which are mandated by state regulations to be kept permanently, with storage exclusively for digital media—paper records are not included. The solicitation, identified as 25-482DPH-POLPL-B-43800, was posted on July 1, 2024, with a deadline for responses set for July 9, 2024. The project budget ranges from $500,000 to $1,500,000, and the contract duration is five years, aligning with the requirement for extended, secure storage services. The contract falls under the NAICS code 493110, indicating a focus on warehousing and storage services, and is managed by the Illinois Department of Public Health, a state-level organization. The primary point of contact for inquiries is Tyneshia McClanahan, who can be reached via email or phone. Interested vendors can access detailed bid information through the Illinois bid portal. This opportunity aims to ensure the permanent and secure preservation of vital records, supporting the state's compliance with record-keeping mandates and safeguarding critical health information over the long term.