Oil Water Separator & Grease Trap Interceptor Maintenance Services

SOURCES SOUGHT FOR OIL WATER SEPARATOR & GREASE TRAP INTERCEPTOR MAINTENANCE SERVICES INTRODUCTION The 413TH CSB, Regional Contracting Office-Alaska, 1064 Apple Street, PO Box 35510 Fort Wainwright, Alaska 99703-0510 is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Oil Water Separator & Grease Trap Interceptor Maintenance services. The intention is to procure these services on a competitive 8(a) basis per FAR 19.805-1(a). Potential Offerors must be registered in the System for Award Management (SAM) in order to conduct business with the Federal Government. The registration process is free, but does take time and effort on behalf of a firm to complete. Interested parties are encourage to start registration process early so the firm can be considered for award. Fort Wainwright, Alaska (FWA), Directorate of Public Works (DPW) will not host a site visit. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT WILL BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. PLACE OF PERFORMANCE Location % On-Site Government % Off-Site Contractor Fort Wainwright, Donnelly Training Area, and Seward Military Resort, Alaska 90% 10% DISCLAIMER "THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A "REQUEST FOR PROPOSAL (RFP)" TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT." PROGRAM BACKGROUND The Directorate of Public Works, is designated as the point of contact for Oil Water Separator and Grease Trap Interceptor maintenance services. In accordance with these assignments, the Performance Work Statement provides the following: Equipment and labor necessary to provide preventative maintenance, sampling and analysis, response to service calls, reports and documentation, job site clean-up, waste disposal, inspecting, pumping, and cleaning of Oil Water Separators, Grease Traps, and Grit Chamber contents located at Fort Wainwright, Donnelly Training Area, and Seward Military Resort, Alaska as defined in the Performance Work Statement (PWS). Contractor's compliance with applicable manufacturer's publications, as well as all Federal, State, and Army laws and regulations is mandatory. For the purposes of this Sources Sought the term Oil Water Separator and/or OWS shall include similar devices such as sumps, floor drains, grit traps, troughs, wash water system, waste oil tanks, lift stations, and associated piping and appurtenances. The work includes any drainage feature, upstream or downstream, attached to the OWS system within building serviced by the OWS. REQUIRED CAPABILITIES The Contractor shall provide all management, tools, supplies, materials, permits, and transportation services in support of the areas specified in Program Background (above). Further detail is provided in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 1). If your organization has the potential capacity to perform these contract services, please provide the following information: - 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for organization. - 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. - 3) A positive statement of interest to submit a quote. The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract. SPECIAL REQUIREMENTS: Personnel and Facility Security Clearances. No additional security requirement is required as area will be continuously occupied with government employees and area will be supervised by government staff. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential as well as the installation security requirements. Due to Real ID Act per Department of Homeland Security and denials based on criminal history, the contractor is responsible for ensuring that hired personnel are able to access the installation prior to arrival. Berry Amendment. Statutory requirements that restricts the Department of Defense (DoD) from using funds appropriated or otherwise available to DoD for procurement of food, clothing, fabrics, yarns, other made-up textiles, and hand or measuring tools that are not grown, reprocessed, reused, or produced in the United States. IT (e.g. Clinger-Cohen Act). Formerly the Information Technology Management Reform Act of 1996 (ITMRA), is a 1996 law, designed to improve the way the federal government acquires, uses and disposes information technology (IT). Service Contract Act. Contractors performing on service contracts in excess of $2,500 to which no predecessor contractor's collective bargaining agreement applies shall pay their employees at least the wages and fringe benefits found by the Department of Labor to prevail in the locality or, in the absence of wage determination, the minimum wage set forth in the Fair Labor Standards Act. Government Furnished Property plan. The Government will provide the necessary workspace for the contractor staff to accomplish the contract as outlined in the PWS. ELIGIBILITY The applicable NAICS code for this requirement is 562998 with a Small Business Size Standard of $7.5M. The Product Service Code is S222. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement. ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES STATEMENT) A draft Performance Work Statement (PWS) and draft Personnel Qualifications Description are attached for review. (Attachment 1) Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 12 pitch. Please provide a proposed CLIN structure in your proposal. The deadline for response to this request is no later than 12 pm, AST, 16 October 2017. All responses under this Sources Sought Notice must be e-mailed to raymond.padgett5.civ@mail.mil or lee.e.troope.civ@mail.mil. This documentation must address at a minimum the following items: 1.) What type of work has your company performed in the past in support of the same or similar requirement? 2.) Can or has your company managed a task of this nature? If so, please provide details. 3.) Can or has your company managed a team of subcontractors before? If so, provide details. 4.) What specific technical skills does your company possess which ensure capability to perform the tasks? 5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company's ability to perform at least 50% of the tasking described in this PWS for the base period as well as the option periods. 6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc. 7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran-Owned Small Business Concern. If the business holds more than one Socio-Economic Status, list all that are held. 8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements. The estimated period of performance is 01 December 2017 - 30 November 2018 base year plus four (4) options. Specifics regarding the number of option periods will be provided in the solicitation. The contract type is anticipated to be firm-fixed price. The Level of Effort for one (1) year is estimated at 1,375 man-hours. The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement. Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal. Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Lee Troope, in either Microsoft Word or Portable Document Format (PDF), via email lee.e.troope.civ@mail.mil. All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government. No phone calls will be accepted. All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.