OIU Duty Pistol Purchase

See attached draft contract document for specifications, requirements, terms and conditions. Additionally, winning bidder shall execute contract (items in red will be changed) upon award. BACKGROUND: The Ohio Investigative Unit (OIU) is seeking bids to establish a contract for the purchase of Sig Sauer P365 Romeo-X, and accessories, for their next small frame duty pistol, and purchase of Glock 45 Gen 6, and accessories, for their next large frame duty pistol, for use by OIU Agents.
CONTRACT AWARD: The contract will be awarded to the lowest responsive and responsible bidder bylow lot total per category. The low lot total per category will be determined by multiplying the unit prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items per category. If trade-in items are offered, the State will apply a trade allowance by assigning a negative value to the items being traded and subtracting this amount from the total calculated cost per category. Failure to bid all items per category may result in the bidder being deemed not responsive.EVALUATION: Bids will be evaluated in accordance with ORC 125.07. In addition, the state will multiply the bid prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items per category. If trade-in items are offered, the State will apply trade allowance by assigning a negative value to the items being traded and subtracting this amount from the total calculated costs per category. BRAND SPECIFIC: The products in this Invitation to Bid (ITB) are being bid as BRAND SPECIFIC. That signifies that no alternates will be accepted for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10 (D) (6). MANUFACTURER, MANUFACTURER’S REPRESENTATIVE, OR AUTHORIZED DISTRIBUTOR: Bidders offering bids for in response to this solicitation must be manufacturers, representatives of the manufacturer, or authorized distributors. Bidders should include a letter from each manufacturer represented on manufacturer’s letterhead signed by an authorized representative of the manufacturer attesting that the Bidder is authorized to represent the manufacturer in this solicitation as part of each bid. If not included with the bid, Bidder must provide authorization as specified above within seven days after requested by ODPS. Failure to provide such authorization may result in the Bidder being determined not responsive and disqualified from consideration for award.DESCRIPTIVE LITERATURE: The Bidder may be required to submit descriptive literature of the suppliesor services being offered. If requested, the literature will be used in the evaluation process to determinethe lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder mustprovide said literature within seven calendar days after request/notification by the Office of ProcurementServices to do so. Failure of the bidder to furnish descriptive literature either as part of their bid responseor within the time specified herein may deem the bidder not responsive.Mandatory Site Visit:A Mandatory Site Visit will be held Wednesday, March 11, 2026 at 10:00 a.m. Eastern Time at the Alum Creek Facility1583 Alum Creek DriveColumbus, Ohio 43209(Check-in at security desk at front visitor entrance).Mandatory Site Visit(s) are required to survey the weapons for “Trade In.” The site visit will commence promptly at the scheduled time, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The state will not be responsible to a bidder for their failure to obtain information discussed during the site visit due to their arriving after the site visit has convened. Bidders who fail to attend the mandatory site visit will be deemed not responsive. Bidder must have a person representing them attend the mandatory site visit. The attendance of a Bidder’s representative must be recorded on corresponding Official Attendance Sheet. Suppliers must Pre-Register with Robert Ebbinghaus at contact@example.gov by 3:00 p.m. on 03/06/2026. Note: This contact person is for registration only – ITB questions are not permitted. The following information is required for Pre-Registration for each individual person attending: Company Name; First and Last Name; E-mail address; and Phone Number. Specifying the name of the person and company/Offeror being represented, and which location that each person will attend. The State cannot ensure attendance at the site visit for Suppliers that fail to Pre-Register by the deadline. OHIOBUYS TRAINING MATERIALSOhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+trainingTo participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.Technical Support 1-877-644-6771If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact +1 (555) 000-0000. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.Note: Chrome is the preferred browser for OhioBuys.Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit.
Weapon or explosives detectors and supplies
Items I1_1 | Required Item | CATEGORY 1 SIG SAUER | Estimated usage: 1.00000 | Unit: AMT I1_2 | Required Item | CATEGORY 2 GLOCK 45 | Estimated usage: 1.00000 | Unit: AMT
Inquiries Inquiry 84432 | Will the department be providing the ATF Form 5 paper work for all the class III items? | Answer: Yes. In accordance with PM01 Procurement Manual, the Department is responsible for preparing, submitting, and tracking ATF Form 5 transfers for any Class III items (e.g., machine guns, suppressors, short‑barreled rifles). This ensures proper documentation and legal compliance throughout the process. | Answered: 3/16/2026