On-Call CCTV Sanitary Sewer Inspection

The County of San Mateo Department of Public Works is soliciting on-call services for closed-circuit television (CCTV) inspections of its sanitary sewer system across ten unincorporated districts, encompassing approximately 746,000 linear feet of gravity sewer mains, 3,663 manholes, and 630 flushing inlets. The contract, identified as solicitation number 2026-RFSQ-00541, requires contractors to perform sewer inspections on an as-needed basis, with work assigned by district, basin, or priority area. All inspections must adhere to NASsCO PACP and MACP standards, with camera speeds limited to 30 feet per minute and inspections conducted strictly manhole-to-manhole. Deliverables must be submitted electronically in specified formats, including PACP and MACP exchange databases, MPEG-4 video, JPEG still images, inspection logs, defect coding, and digital photographs, with all data becoming the property of the County upon submission. The work is governed by stringent technical specifications, requiring continuous on-screen display of inspection date, segment identification, and footage, and must be accompanied by detailed written work plans submitted bi-weekly. The contract has a base term of three years with one optional two-year extension, contingent on County notice issued at least thirty days prior to expiration. Proposals will be evaluated based on price (40%), project understanding and approach (30%), and experience and organizational capacity (30%), with award made to the offeror delivering the best value. Contractors must be registered in SAM.gov, hold a valid DIR registration for prevailing wage compliance under California labor law, and submit certified payroll records upon request. All work must comply with federal, state, and local regulations, including the Americans with Disabilities Act, Section 504, HIPAA, and the Levine Act, and contractors are prohibited from discriminating on any protected basis. Insurance must be approved by the County’s Risk Management before any work begins, and subcontracting or assignment is strictly prohibited without prior written consent. Contractors are responsible for obtaining all necessary permits, submitting traffic control plans, and maintaining records for three years after final payment, subject to audit by the County, State, or Federal agencies. Proposals must be submitted electronically through the OpenGov portal by July 22, 2026, using the prescribed format, including Times New Roman 12-point font, one-inch margins, and correct file naming conventions, with incomplete or late submissions automatically