On-Call Data, Planning and Engineering Services

The contract involves providing on-call planning, data collection, and engineering services to the Lake Champlain-Lake George Regional Planning Board (LCLGRPB) over a two-year period, with an option for renewal for an additional two years. The selected firm will support LCLGRPB’s initiatives by performing tasks such as demographic and industry data analysis, build-out assessments, GIS mapping, data visualization, and project support, primarily through written work requests from the Executive Director. Work will be authorized via Work Orders with detailed cost proposals, and the scope emphasizes non-construction engineering tasks, focusing instead on planning, analysis, and technical support to enhance regional economic, community development, and water quality projects. The contract allows for multiple awards based on best value, with no minimum guaranteed workload, and is open to firms with relevant experience, including those with certifications as Disadvantaged Business Enterprises, Minority or Women-Owned Businesses, and Service-Disabled Veteran-Owned Businesses registered in New York State. The solicitation, issued in late October 2025, sets a proposal deadline of December 5, 2025, and outlines detailed submission requirements, including firm qualifications, references, cost breakdowns, and certifications. The evaluation emphasizes firm and staff qualifications, past performance, cost, and participation of diverse or disadvantaged business entities, with awards based on best value rather than lowest price alone. The contract is structured as an indefinite delivery/indefinite quantity arrangement, with a two-year base period and optional renewal, and does not specify a minimum work guarantee. Administrative provisions specify that proposals must be marked “Confidential,” include certifications for socioeconomic participation, and be submitted via mail or email as a single PDF, with physical copies and thumb drives required for mailed submissions. The agreement does not specify FAR clauses explicitly but includes custom provisions covering indemnification, insurance, performance correction, termination rights, and compliance with state and federal laws. The scope of work emphasizes licensing, confidentiality, and adherence to prevailing professional standards, with performance oversight primarily conducted through written notices and project deliverables. Overall, this contract facilitates flexible, on-demand technical support to advance regional planning and development efforts in multiple counties within New York State.