On Call Electrical Services 26-27

The City of Scotts Valley is soliciting qualifications through RFQ-0012 for an on-call electrical services agreement to support City-owned facilities, parks, and infrastructure. The contract will be structured as a three-year indefinite delivery/indefinite quantity arrangement with the possibility of extension, beginning after the selection process concludes in September 2026. Firms must demonstrate qualifications including demonstrated experience working with similar municipalities, technical proficiency in troubleshooting, preventative maintenance, repair, and installation of electrical systems such as panels, wiring, lighting, generators, and control systems, and the ability to respond promptly during normal business hours or emergencies. Proposals must include detailed descriptions of key personnel, firm experience, subconsultants (if any), references, fee structure, and a methodology aligned with City needs. All submissions must be uploaded exclusively through the OpenGov Procurement portal by the deadline of September 11, 2026, and must not contain proprietary information as all submissions become City property upon receipt. Work must comply with the California Electrical Code and Cal/OSHA regulations, and all deliverables produced under the contract, including reports and data, are the exclusive property of the City. Evaluation will be based on a best-value trade-off approach, weighing five equally weighted factors: responsivity, qualifications, approach, references, and contract fee, each scored out of ten points. Although pricing is considered, it is not the sole determinant; the most advantageous proposal overall will be selected. Final contract execution is contingent upon City Council approval, and no work may begin until the agreement is formally signed. The City retains termination rights with 15 days’ written notice and will pay for all accepted services rendered up to that point. Contractors must certify no conflict of interest, disclose all subconsultants with full contact and role details, and comply with the City’s Standard Form Professional Services Agreement, including insurance requirements. Payment will be made monthly upon submission of itemized invoices and satisfactory performance. No federal acquisition regulation clauses, formal attachments, packaging requirements, or specific accounting identifiers apply, as this is a municipal solicitation. The place of performance is limited to Scotts Valley, California, with no FOB terms or shipping requirements specified.