On-Call Electrical Services Fixed Price Bid

Richland School District Two has issued Solicitation 24-2550 for On-Call Electrical Services under a fixed-price bid framework to establish a Qualified Provider List (QPL). This solicitation, posted in June 2025 and open for annual submissions through June 2029, seeks licensed, insured, and experienced electrical contractors able to provide comprehensive on-call electrical repairs, maintenance, and emergency services across the District’s facilities in South Carolina. The scope includes troubleshooting, repair, installation, and replacement of various electrical components such as lighting systems (including sports field lighting), control panels, switchgear, wiring, and related equipment, all performed in compliance with the National Electric Code, OSHA, South Carolina building codes, and the District’s specifications. Contractors must respond to emergency service requests within two hours and provide written estimates for approval before beginning work. Work hours are generally limited to weekdays from 7:00 am to 4:00 pm unless otherwise approved. Pricing is structured as fixed hourly labor rates differentiated by classification (Master Electrician, Journeyman, Apprentice, and Other) with higher rates applicable for after-hours, weekends, and holidays. Material costs are reimbursed at actual invoiced cost plus a maximum 15% markup; vendors must provide certain miscellaneous basic parts at no additional cost. The contract guarantees fixed pricing for its duration but allows contractors to offer lower rates post-award. Placement on the QPL does not guarantee work, as assignments are made on an as-needed basis with purchase orders required prior to any work commencement. Contractors are obligated to provide detailed invoices referencing the purchase order and contract number, including time records and material receipts, with payment processed twice monthly on a Net 30 basis. The anticipated contract value ranges between $50,000 and $200,000 over its term. The solicitation imposes stringent compliance and ethical requirements including certifications against conflicts of interest, non-collusion affidavits, and adherence to South Carolina Ethics laws. Contractors must certify licenses, insurance (with a required A.M. Best rating of A:VII), and safety practices, maintain a drug-free workplace, and submit evidence of qualifications and relevant experience through references. Background checks, including statewide criminal and sex offender registry screenings, are mandatory for all personnel accessing District properties. Contractors bear liability for damage to District property and must responsibly manage worksite safety and debris removal. The contract is governed exclusively by South Carolina law and the School District Procurement Code, with no incorporation of federal acquisition regulations. All proposals must be submitted electronically via the District’s procurement portal by annual deadlines