On-Call Right-of-Way Acquisition and Research Services for Flood Control District

Coconino County Flood Control District is soliciting on-call professional services for right-of-way acquisition and research to support post-wildfire and long-term flood mitigation projects within FEMA Special Flood Hazard Areas. The solicitation, RFP 2026-112, issued on June 5, 2026, requires proposals to be submitted electronically through the Ion Wave system by 2:00 PM MST on July 15, 2026, with no late submissions accepted. The contract is structured as an on-call agreement with an initial term ending June 30, 2027, and the potential for four successive one-year renewals unless terminated by either party. Award will be made based on best-value principles, considering factors such as the firm’s experience in public right-of-way acquisitions, familiarity with Federal Highways Administration and Uniform Act requirements, experience with condemnation processes, qualifications of proposed key personnel, completeness and quality of the proposal, and fee proposal—though award may go to a non-lowest cost responder. Proposals must include a letter of introduction, SAM.gov form, hourly rate sheet, detailed resumes of key personnel presented as a single appendix not exceeding two pages per resume, evidence of three public right-of-way acquisitions completed in the past five years, and compliance certifications including anti-lobbying, non-collusion, immigration and E-Verify adherence, and non-boycott of Israeli goods under Arizona law. All consultants must be registered in SAM.gov, maintain an active Unique Entity Identifier, and carry commercial general liability insurance with minimum limits of $1 million per occurrence and $2 million in aggregate coverage, along with fire legal liability coverage of $50,000. Work must comply with federal standards including 18 U.S.C. §874, 40 U.S.C. §3145, and 29 C.F.R. pt.3, as well as Arizona state statutes regarding employment eligibility and boycott prohibitions. The contract includes audit rights for the District, FEMA, and the Comptroller General, requiring records to be maintained for three years after final payment. Services must be performed in accordance with applicable state and federal eminent domain laws, with work authorized through task orders under Exhibit C and billed monthly with detailed documentation of time and work rendered. No guaranteed volume of work exists, and the District retains full discretion to reject all proposals.