On-Call Transportation Engineering Contracts RFP

The City of Hendersonville, Tennessee, is seeking proposals to establish multiple on-call contracts with local engineering firms to provide comprehensive transportation services. The scope of work includes conceptual design, planning, transportation studies, preliminary and final engineering, construction documentation, utility and right-of-way coordination, cost estimating, permitting, and bidding support. Because many projects may be federally funded, selected firms must be TDOT pre-qualified or demonstrate equivalent qualifications and ensure strict compliance with TDOT Local Programs, NEPA documentation standards, Title VI of the Civil Rights Act of 1964, and 49 CFR Part 21. Proposals are due by July 31, 2025, with a target contract signing date of August 21, 2025. The selection process utilizes a trade-off basis rather than lowest price, evaluating firms on staff qualifications (25%), project approach (25%), past performance (25%), responsiveness (15%), and TDOT familiarity (10%). Submissions are limited to 20 single-sided pages, and while non-cost sections may be emailed, cost proposals must be submitted separately by mail using an hourly or cost-plus-fixed-fee structure. Awarded firms must maintain significant insurance coverage, including $1,000,000 for Worker's Compensation and Professional Liability, and $2,000,000 aggregate for General and Professional Liability.