ON-CALL Tree Trimming and Removal: Routine & Emergency Services

C. Scope of ServicesThe City of Flagstaff is seeking a contractor to provide comprehensive tree services, including routine and emergency work for tree trimming, removal, disposal, and stump grinding. The contractor will be responsible for ensuring the safety and efficiency of operations across multiple City sections, including Stormwater Maintenance, Water Distribution, and Wastewater Collections.The services required include, but are not limited to:1. Tree Removal and Disposal• The contractor shall remove designated trees (alive or dead) within City-managed properties. This includes felling the trees safely, removing all trunks, limbs, and branches, and ensuring no damage occurs to surrounding infrastructure (e.g., utilities, roads, sidewalks, buildings).• Stump Removal: All stumps must be either ground down to at least 8 inches below grade or removed entirely, based on specific instructions. If a stump is not to be ground, it must be cut flush to the ground. Any resulting holes must be backfilled with topsoil, graded, and compacted to prevent settlement.• All debris, including brush and wood chips, must be removed from the site, and disposed of in compliance with local, state, and federal regulations.• Tree removal shall be completed within seven (7) working days of notification from the City unless otherwise specified for emergency services.2. Slash Pile Specifications• The contractor may be requested to construct slash piles on-site.o All stems and slash created by this thinning treatment will be hand piled.o Construct piles with a minimum height of 7 feet and minimum diameter of 7 feet.o Individual pieces of slash shall protrude no more than 3 feet from the pile.o Outside of cultural resource priority areas, construct piles in open areas. Within cultural resource priority areas, piles may only be constructed in approved locations. A PDF map of cultural resource priority areas will be provided to the selected contractor. o Do not place slash piles within 6 feet of any live tree and not under any live canopy.o Do not construct piles within 20 feet of any approved system trails.o Do not construct piles on top of down logs or stumps.3. Tree Trimming and Pruning• The contractor shall prune trees as designated by the City, ensuring the removal of all dead, diseased, or broken branches that pose safety hazards or impact infrastructure.• Pruning Standards: Cuts must be clean, smooth, and made close to the trunk or parent limb without damaging the branch collar. Larger branches shall be removed using proper arboricultural practices such as the three-cut (jump-cut) method to avoid tearing the bark.• All pruned branches, debris, and cuttings must be removed from the site and properly disposed of.• Aerial Lift or Climbing Harnesses: Contractors must use appropriate equipment (aerial lifts, climbing harnesses, etc.) to ensure worker safety while performing tree trimming tasks.4. Emergency Tree Services• The contractor shall provide on-call emergency services 24/7 for urgent tree-related issues, such as storm damage, fallen trees obstructing roadways, or trees posing immediate threats to public safety or infrastructure.5. Site Protection and Restoration• The contractor is responsible for ensuring that no damage occurs to sidewalks, roads, curbs, utilities, or any other infrastructure during tree removal or trimming activities. Any damage caused by the contractor’s operations must be repaired at the contractor’s expense and to the satisfaction of the City.• The contractor must take special care not to disturb underground utilities, water lines, or drainage systems. Coordination with utility providers is required prior to commencing any work that may impact these services.• All work areas must be restored to their original condition upon completion of the project. This includes the removal of debris, sweeping of streets and sidewalks, and ensuring that any disturbed ground is properly backfilled and leveled.