On-Call Well And Pump Maintenance And Repair Services

The County of San Bernardino is soliciting proposals to establish a five-year pre-qualified list of contractors for on-call maintenance and emergency repair services related to municipal water wells, booster pumps, and sanitation pumping stations. The contract, identified as SDD-073 / SPD126-SPDAD-6431, operates as an indefinite delivery/indefinite quantity (IDIQ) mechanism, where individual task orders will be issued via Request for Bid to qualified vendors. Contractors must provide a 2-hour emergency response capability and perform a broad range of services including pump and motor removal and replacement, pipe repairs, well video logging, pump zone testing, and bypass pumping, all in compliance with California Code of Regulations Title 22 and the State Water Resources Control Board’s Division of Drinking Water requirements. Work must be performed at various county-maintained sites across San Bernardino County, with reimbursement for mileage calculated from the County’s central office at 222 W. Hospitality Lane. All labor is subject to prevailing wage laws under the California Labor Code, requiring certified payroll records and adherence to wage posting and restitution statutes. The contract term runs through June 30, 2031, with no specified option periods, and offers must be submitted through the County’s ePro portal or by hard copy by the August 31, 2026 deadline. Proposals will be evaluated holistically using a trade-off process weighted toward Technical Review (45%), followed by Qualifications and Experience (40%), and References (15%), with no lowest price technically acceptable approach. Offerors must demonstrate strong operational understanding, proven experience with public water systems, qualified personnel, robust risk management, and a commitment to quality control, along with satisfactory prior performance. Mandatory requirements include SAM.gov registration, certification of non-debarment, submission of valid California contractor licenses — including C-36 or other applicable “C” licenses — and compliance with strict confidentiality, safety, and anti-corruption policies. Contractors must conduct background checks on personnel, provide key staff resumes, obtain prior written consent before using subcontractors, and maintain insurance covering automobile, environmental, and umbrella liabilities. All work must use environmentally preferable products and conform to public records regulations; disclosure of prior criminal or civil judgments is required. Proposals must follow strict formatting guidelines, including single-spaced 11-point font on 8.5 x 11 paper with proper numbering and attachments, and must be accompanied by the Local Vendor Preference Self-Certification,