On-Call Well Maintenance And Repair Services Contract

The City of Lemoore, California, has issued a solicitation for an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract to obtain on-call well and pump maintenance and repair services, with a contract-wide not-to-exceed limit of $150,000 over a one-year base period, extendable at the city’s discretion for up to two additional one-year terms. The solicitation, numbered RFP 2026-02 with contract number 20260731013, was posted on August 3, 2026, and responses are due by 3:00 p.m. on September 1, 2026, to be submitted as sealed hard copies to the City Clerk’s office in Lemoore; electronic submissions are not accepted. The contract is scoped under NAICS code 237110 and is exclusively for state and local government (SLED) procurement, with no set-aside or socioeconomic preference criteria solicited. Work is performed on an as-needed basis through Task Orders at city-owned well sites throughout the service area, requiring contractors to conduct inspections, testing, and repairs including downhole video evaluations, pump efficiency tests, motor insulation testing, and associated reporting, all in compliance with industry standards such as AWWA, ANSI/NSF, Cal-OSHA, and California DDW regulations. Evaluation of proposals will be based on a best-value trade-off methodology, weighing pricing structure and cost competitiveness at 30%, followed by relevant well and pump maintenance experience at 20%, equipment and emergency response capability at 20%, qualifications of key personnel at 15%, and references and past performance at 15%. The city may award multiple contracts to ensure operational flexibility, and award will not be based solely on lowest price. Contractors must identify key personnel and obtain prior written approval for any substitutions; all personnel requiring unescorted site access or system access must pass background checks. Insurance requirements include general liability coverage with the city named as additional insured, with additional obligations for pollution liability if hazardous materials are handled and cyber liability if remote access to SCADA systems is granted. A one-year warranty covers all work performed, and contractors are responsible for all subcontractor performance. Invoicing must adhere to specified formats, including task order numbers, labor and equipment rates, materials costs with markup, and supporting documentation, and is subject to audit. No federal acquisition regulation (FAR