On-Site Conference Badging Services

The Texas Department of Transportation is seeking qualified providers for on-site conference badging services under solicitation number 601440000053513, with responses due by July 6, 2026, at 8:00 PM Central Time. This solicitation seeks comprehensive services to manage and execute attendee badge production, distribution, and verification at conferences held in Texas, requiring vendors to provide all necessary equipment, personnel, and materials to ensure seamless registration and secure access control during event operations. All information including amendments, clarifications, or updates will be posted exclusively on the official BonfireHub portal, and respondents are responsible for monitoring the site regularly to remain compliant with any changes. The point of contact for this solicitation is Grazina Calhoun, CTCD, CTCM, reachable via phone or email at 806-356-3302, and proposals must be submitted through the designated online platform prior to the deadline—late submissions will not be accepted. The place of performance is in Texas, though specific locations are not detailed, implying services may be required at various TxDOT conference venues across the state. No set-aside provisions or NAICS codes are specified, meaning eligibility is open to all qualified respondents without preferential classification, and vendors must demonstrate the capability to deliver professional, secure, and timely badging solutions that meet TxDOT’s operational standards.