ONE-TIME PURCHASE OF 300# PLUG VALVE AND BALL VALVES
Contract Overview
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AI Contract Overview
Philadelphia Gas Works has issued Request for Quotation number 35984 for a one-time purchase of 300 pound plug and ball valves, specifically requesting pricing for one 16 inch plug valve, one 16 inch ball valve, and one 18 inch ball valve. Bids must be submitted electronically via the ProcureWare portal by September 3, 2026, at 2:00 PM EST. The required delivery date for the equipment is on or before June 14, 2027. The award will be granted to the lowest responsive and responsible bidder capable of meeting the delivery deadline, with lead time and best and final offers serving as tie-breakers. Strict compliance is required, as bids will be deemed non-responsive if they take exceptions to specifications, fail to provide pricing, or propose substitutes for the referenced brands. Payment terms are set at net 30 days with freight paid F.O.B. destination. Successful vendors must submit invoices electronically and accept payments via ACH. Bidders are encouraged to include applicable contract numbers if they participate in COSTARS, NJPA, OMNIA Partners, NASPO, or Philadelphia city and state contract pricing. All clarification requests must be submitted through the portal by August 31, 2026.
General Info
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NAICS
Place of Performance
PA, USASet-Aside
Documents
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Full Description
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NUMBER 35984 TITLE ONE-TIME PURCHASE OF 300# PLUG VALVE AND BALL VALVES AVAILABLE DATE 8/27/2026 9:00 AM CLARIFICATION DEADLINE 8/31/2026 2:00 PM DUE DATE 9/3/2026 2:00 PM CONTACT INFORMATION MALLORY GERO AT MALLORY.GERO@PGWORKS.COM BID TYPE RFQ BILL TO Appoinvoices@pgworks.com, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO 3100 Passyunk Ave , Storeroom , Philadelphia, PA 19145 US DESCRIPTION
PLEASE SUBMIT PRICING TO FURNISH 16” PLUG VALVE, 16" BALL VALVE, AND 18" BALL VALVE. NEED-BY DELIVERY DATE: ON OR BEFORE MONDAY, JUNE 14, 2027.
*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET
- FAIL TO PROVIDE PRICING
- FAIL TO BID ON BRANDS REFERENCED, NO SUBSTITUTES
PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET NO LATER THAN 2:00PM EST ON THURSDAY, SEPTEMBER 3, 2026.
ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON MONDAY, AUGUST 31, 2026.
**ALL QUESTIONS MUST BE ASKED DURING THE CLARIFICATION PERIOD**
BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING: PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.
**PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING. PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER THAT IS ABLE TO MEET THE REQUIRED DELIVERY DATE OF ON OR BEFORE MONDAY, JUNE 14, 2027. IF NO BIDDER IS ABLE TO MEET THE REQUIRED DELIVERY DATE, PGW WILL AWARD TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED DELIVERY DATE. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1. LEAD-TIME 2. BEST AND FINAL OFFER (BAFO) VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ (3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR. (4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding.
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ.
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing.
-“CALENDAR” TAB – Review all events for RFQ.
ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 8/31/2026 2:00 PM
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