Onsite Group Fitness Classes

  INTENT:
Quotes: The Department of Human Resources intends to purchase Onsite Group Fitness Classes and will award to vendors who meet minimum qualifications.
BID SUBMISSION: Vendor Bids must be submitted through PeriscopeS2G only. Vendors must view or download all attached forms prior to submitting bids.
MOUNTAIN STANDARD TIME: Times listed for pre-bid meetings, Q and A, and Bid Close are in Mountain Standard Time.
EVALUATION AND AWARD: Award is made at the sole discretion of the solicitation issuing Department.  Maricopa County reserves the right to award in full or in part to a single vendor or multiple vendors.
COMMUNICATION: All questions must be submitted through PeriscopeS2G ONLY by the date and time listed in the bid.
Maricopa County Small & Local Certification:   If you are eligible for the MCSL Certification and have not submitted your MCSL Attestation Form and supporting documents, please submit these with your response. You will only be required to do this one time.  Scope of Work OBJECTIVE: Secure class instructors to provide 30-minute physical activity classes each week, Monday through Friday, at varying times during the day at various Maricopa County locations. These classes are open to all County employees for the benefit of improved health and will be coordinated and scheduled with the contractor in advance by the County. Classes must be appropriate for employees at all fitness levels; beginner to experienced. Yoga class offerings are required, but contractor may also offer other classes including but not limited to: Core, Strength, HIIT, Bootcamp, Pilates, Zumba, and Barre.
CONTRACT TERM: 2 years with 1 annual renewal   REQUIREMENTS:   The Contractor shall: 1       Ensure all primary class instructors, as well as any substitutes, complete mandatory County security forms to gain access to County buildings and gyms in a timely manner; 2       Ensure the primary class instructor, as well as any substitutes, be punctual for each class and allow the necessary amount of time for preparation; 3       Ensure that the primary class instructor, as well as any substitutes, fulfills its duties and responsibilities under the Contract;       3.1        Ensure instructor and substitutes respect County policy including but not limited to                    promotion of additional services related or unrelated to group fitness classes  
4       Invoice Maricopa County on a monthly basis for each class that occurred the previous month; 5       Ensure the primary class instructor for Pilates, Zumba, Barre, as well as any substitutes, have current training and certification. Certification shall be by one (1) or more of the following: 5.1        Nationally recognized Pilates, Zumba, Barre, etc. certification 5.2        American College of Sports Medicine (ACSM), 5.3        American Council on Exercise (ACE), 5.4        National Academy of Sports Medicine (NASM), 5.5        National Council on Strength and Fitness (NCSF), 5.6        National Exercise Trainers Association (NETA), 5.7        National Federation of Professional Trainers (NFPT), or 5.8        National Strength and Conditioning Association (NSCA) Certification Commission; 6       Ensure the primary Yoga instructor, as well as any substitutes, meets the following criteria: 6.1         Has a minimum of 200 hours as a Certified Yoga instructor 6.2         Has one (1) or more years of experience teaching Yoga classes to employees at a worksite for all fitness levels (beginner – experienced), 7       Provide the County with as much notice as possible in the event a class instructor is sick, or a class needs to be canceled. 7.1          Contractor shall also work to find a sub for canceled classes at the County’s request       8        Work with the County to coordinate a quarterly group exercise schedule at least two months before               the schedule is set to start. First quarterly schedule to start July 1, 2023. 9        Have a process in place for the group fitness instructors to track class attendance           9.1          Provide monthly/quarterly aggregate attendance reports for each  10      Contractors and any employees coming onto county property will be required to submit to a background check and will receive a Contractor Badge if approved 11      Contractor shall not permit outside guests to accompany or attend class 12      Contractor must report any injuries' immediately 13      Class offerings should be approved by the County prior to promotion to employees.