Onsite Maintenance of Laboratory Equipment

The Texas Department of Transportation (TxDOT) is soliciting proposals under solicitation number 601440000049902 to establish a contract for onsite preventive maintenance and calibration of three Netzsch Dynamic Shear Rheometer (DSR) units located at the Materials and Test Division in Austin, Texas. The scope of work includes unlimited site visits covering all travel, parts, and labor, as well as annual preventive maintenance, software updates, and calibration verification in accordance with ASTM and AASHTO standards. If onsite repair is not feasible, the vendor must provide in-house repair services at their own facility. The initial contract term begins upon execution and expires on November 15, 2026, with an option for TxDOT to extend the agreement for up to 180 calendar days. This is a proprietary solicitation, as TxDOT believes the requested services are unique to one provider. Award decisions will be based on a best-value trade-off method rather than the lowest price, evaluating factors such as life cycle costs, quality, reliability, and the vendor's demonstrated capability and past performance. Respondents must submit their proposals via the Euna portal by October 30, 2025. Required documentation includes a signed Execution of Bid, vendor and personnel qualification schedules, a Texas Family Code certification, and proof of insurance covering Workers' Compensation and General Liability. All work must be performed by qualified, English-fluent personnel adhering to TxDOT safety and security protocols.