Operations & Management of Potable Water Systems - Gatineau Park and Quebec Urban Lands

The National Capital Commission is seeking a qualified contractor to operate and maintain potable water, wastewater, and fire systems across Gatineau Park and Quebec Urban Lands, with a primary focus on the Lac Philippine Campground and Administration sectors. The contract, issued as a negotiated request for proposals under solicitation number NCC-NRFP-CS-39249-26, has an initial term of five years beginning October 1, 2026, and concluding January 31, 2032, with Year One structured as a 16-month period to align operational cycles. The contractor must provide comprehensive services including seasonal winterizing and operation of water systems, water sampling, plumbing inspections, repairs, installations, oversight of water pumps and lift stations, and routine monitoring and maintenance. Key personnel requirements include a Technical Systems Coordinator with at least five years of experience managing comparable water and wastewater systems and a valid provincial competency certificate under Quebec’s Act respecting workforce vocational training and qualification. The solicitation is open exclusively to Canadian suppliers and suppliers from applicable trading partners, governed by the laws of Quebec and federal Canadian law, with no legal obligation formed until a written contract is executed. Proposals must be submitted via three separate emails by July 14, 2026, at 2:00 PM EDT, strictly following formatting requirements including PDF format, Arial 10pt or equivalent font, 8.5 x 11 inch pages, and a maximum file size of 30 MB per submission. Mandatory pass/fail gates include the completion of Appendix D (Submission Form) and Appendix E (Pricing Form), with non-compliance leading to disqualification. Evaluation is weighted across company experience (40 points), Technical Systems Coordinator qualifications (20 points), and a third key personnel factor, with pricing scored separately in a three-stage process after technical evaluation. Rates must be in Canadian funds, inclusive of all taxes except HST, which must be itemized separately; hourly rates for as-requested services are fixed in Year One and adjusted annually by 2% thereafter. The contractor must also comply with stringent security requirements, including SECRET-level clearance for personnel accessing sensitive sites, submission of a Company Security Representative, and fingerprinting processes. Additional pre-award conditions include CNESST certification, three years of accident history records, a certified health and safety plan, and a certification that the proposal does not rely on AI-generated misrepresentations. The contract includes two optional three-year extension periods, each exercisable