CTE Training with CERFP event OR

Page 1 of 4 Sources Sought Information Request Form Project Name: Service Member and Family Support of the Oregon National Guard Youth Symposium Brief Description: The Service Member and Family Support (SMFS) of the Oregon National Guard requests a vendor to provide conference space, catered meals and lodging as outlined below in order to conduct an Oregon Youth Symposium on event April 22nd to April 26th, 2019 as outlined below: Location: Bend, Oregon, or within a 50 mile radius Conference Space: April 22, 2019: 1 (one) conference room capable of fitting 6 (six) round tables April 23, 2019: 1 (one) conference room capable of fitting 6 (six) round tables and 1 (one) conference room capable of fitting 11 (eleven) round tables with 3 (three) long tables along the back wall April 24, 2019: 3 (three) conference rooms capable of fitting 6 (six) round tables each and 1 (one) conference room capable of fitting 11 (eleven) round tables with 3 (three) long tables along the back wall April 25, 2019: 1 (one) room for staff and volunteer storage, 3 (three) conference rooms capable of fitting 6 (six) round tables each and 1 (one) conference room capable of fitting 11 (eleven) round tables with 3 (three) long tables along the back wall April 26, 2019: 1 (one) room for staff and volunteer storage, 3 (three) conference rooms capable of fitting 6 (six) round tables each, 1 (one) conference room capable of fitting 11 (eleven) round tables with 3 (three) long tables along the back wall, and 1 (one) room with two 8 foot tables and podium capable of fitting 120 attendees Audio/Video capabilities required in most conference rooms Meals: April 22, 2019: Dinner for 28 attendees April 23, 2019: Breakfast for 28 attendees, Lunch for 28 attendees, Snack for 28 attendees, and Dinner for 28 attendees April 24, 2019: Breakfast for 28 attendees, Lunch for 28 attendees, Snack for 65 attendees, and Dinner for 28 attendees April 25, 2019: Breakfast for 65 attendees, Sack Lunch for 65 attendees, Snack for 65 attendees, and Dinner for 65 attendees April 26, 2019: Breakfast for 65 attendees, Lunch for 70 attendees, and Snack for 65 attendees Lodging: Check in April 22, 2019: 9 rooms with double occupancy and 7 rooms with single occupancy with check out on April 26, 2019 Check in April 24th: 34 additional double occupancy rooms; 43 total double occupancy rooms, and 3 additional single occupancy rooms; (10 total single occupancy rooms) with check out on April 26, 2019 NAICS Code: 721110 � Hotels (except Casino Hotels) and Motels Page 2 of 4 Interested firms please respond with this information form and the following requested information. Please complete all sections of the document. 1. Company Information: Company name: ______________________________________________________________ Company Address as registered in System for Award Management (SAM): ______________________________________________________________________________ ( ) I have confirmed that my address listed above is exactly the same as listed in (SAM) ( ) The above address is not the same in (SAM), but registration is being corrected to the above listed address DUNS Number: ________________________________ 2. Socio-economic status for the listed NAICS code - please check all that apply: ( ) Large business ( ) Small business ( ) Small disadvantaged business ( ) 8(a) program participant ( ) HUB Zone business ( ) Woman-Owned business ( ) Service-Disabled Veteran-Owned Small Business (SDVOSB) The firm must be registered in System for Award Management (SAM) https://www.sam.gov/portal/public/SAM/ with the socio-economic status identified above and the NAICS code specified in the sources sought notice. If the firm�s (SAM) record does not include this project�s NAICS code, the firm will not be considered. ( ) I have confirmed that my firm is registered in SAM for the NAICS code and business type selected ( ) My firm is not registered in SAM with the NAICS code and business status selected, but the firm qualifies and registration is in process ( ) My firm is not registered in SAM for the identified NAICS code 3. Examples of similar work: Provide At least three but no more than five projects completed within the last three years that are similar in nature to the work being referenced to. Include the following information: Type of project Dollar value of the project Contract number (if applicable) Location of the work Page 3 of 4 Reference Brief description (1-2 paragraphs) Identify if the project was performed for a government or private entity. Indicate if your firm was a prime contractor or subcontractor. If you firm was a subcontractor, provide the percentage of work that was awarded and completed on the project by your firm. Please keep this documentation to 1 page per project. 4. Availability and Capacity: Provide a brief statement that your firm has the availability and capacity for the requirement 5. Certification: In the event our firm meets the criteria listed in the solicitation when advertised and as a result of the submission of this documentation, it is our firms� intention to submit a proposal as a prime contractor. Signature: ___________________________ Printed Name: ___________________________ Title: _________________________________________________________________________ Phone No. _____________________ E-mail Address: _______________________________ Please e-mail the completed form and attachments to spencer.r.winn.civ@mail.mil. Submission of this form and attachments will not qualify your firm for the referenced project. The Information being requested and received is strictly for the purposes of market research and intended for Government use only. THIS IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION, PLANS OR SPECIFICATIONS ARE AVAILABLE FOR THIS PROJECT AT THIS TIME. THERE WILL BE NO �SUCCESSFUL OFFEROR� AS A RESULT OF THE RECEIPT OF THIS INFORMATION. Commonly asked Questions Q1: What is a sources sought? A1: The intent a sources sought is to assist the government contract activity to identify potential qualified small, Small business, Small disadvantaged business, 8(a) program participant, HUB Zone business , Woman-Owned business and Service-Disabled Veteran-Owned Small Business (SDVOSB) business that can perform a specific service. Following a review of the responses to this synopsis the Government identifies potential contract set asides or stipulations to bolster opportunities for small and disadvantage businesses. Q2: When can I submit a proposal? A2: When the USPFO for Oregon issues a synopsis it will have information regarding the date the solicitation will be available as well as other pertinent information regarding the project. The solicitation will be available during this Fiscal Year. Interested offerors should follow this announcement on the Federal Business Opportunities to ensure they received updated information regarding this project. Q3: I am subcontractor. Will I be able to submit a proposal for this project? Page 4 of 4 A3: Any contractor can submit a proposal and it will be evaluated in accordance with the evaluation criteria in the solicitation. Reference A1, the solicitation has not been issued yet.