Outdoor Holiday Garland

The City of Newport News is soliciting bids for 840 feet of outdoor holiday garland to be delivered no later than November 15, 2026, for use by its Parks and Recreation Department. This Request for Quotes, numbered 26-3558-5600, was posted on April 23, 2026, with proposals due by May 1, 2026, at 3:00 p.m. local time via the City’s OpenGov e-Procurement Portal; submissions via email or fax are not accepted. The garland must be fire-resistant, weatherproof, and shatterproof, featuring integrated connectors and ornaments in icy blue, gold, silver, and white, along with installation accessories such as hooks, ties, and clips. Products must comply with UL 588 standards for seasonal lighting, and all items must be securely packaged and clearly labeled with product description, length, and quantity. Delivery is FOB Destination to 700 Town Center Drive, Newport News, VA, with all freight, fuel, and incidental charges included in the quoted price. The award will be made on a Lowest Price Technically Acceptable basis to the lowest responsive and responsible bidder, with no formal weighting of technical factors. Bidders must be registered with the Virginia State Corporation Commission, provide a completed W-9 with their EIN, and submit any applicable SWaM or SDV certification documentation if claiming such status. The contract includes mandatory compliance clauses covering non-discrimination, drug-free workplace policies, prohibition of forced or indentured child labor, and adherence to all applicable federal, state, and local laws. Insurance requirements are implied for contracts over $10,000, and the contractor is responsible for replacing any non-compliant or damaged items at no additional cost. Payment will be made by the City’s Department of Finance upon receipt of an invoice containing the purchase order number, line item, delivery date, unit price, and total cost, submitted via email to accountspayable@nnva.gov. The Contracting Officer is Natalie Minton, Procurement Services Specialist, and no COTR has been designated. No barcoding, MIL-STD, or detailed accounting codes such as TAS or ACRN are required. All attachments must be accessible, and failure to provide required documentation may result in a non-responsive bid.