P6 Scheduling

THIS IS NOT A REQUEST FOR PROPOSAL - THE RFP IS NOT AVAILABLE. THIS NOTICE IS BEING ISSUED TO DETERMINE IF THERE IS SUFFICIENT INTEREST FROM QUALIFIED PRIME CONTRACTORS who are, under NAICS CODE 541511, considered to be Small Businesses, HUBZone small businesses, Woman owned small business concerns, 8(a) small businesses, or Service disabled veteran-owned small businesses and who intend to submit a proposal for this solicitation to allow for a set-aside in one of these programs MUST submit the following by e-mail to CFLAcquisitions@dot.gov or by telefax to 720-963-3360 (Attn: Jeremiah Rogers) for receipt by close of business (2 p.m. local Denver time) on October 7, 2016: (1) A positive statement of your intention to submit a bid for this solicitation as a Prime Contractor; (2) A copy of the letter from SBA stating date of HUBZone small business certification or acceptance to the 8(a) small business program. In the case of a Service Disabled Veteran Owned Small Business Concern, you must provide proof of eligibility (DD form 214 or a letter of adjudication from the Veterans Administration). This information must be provided in order to determine eligibility - DO NOT SEND COPIES OF YOUR CCR PROFILE; (3) Provide a list of experience in which you performed (as the prime contractor) project administration duties involving the use of Primavera Enterprise P6 management software, including updates to existing projects, input of new projects, maintaining historical project data, generating and distributing project information, analyzing and explaining performance measures, performing resource workload analysis, and providing user support on an ongoing basis. State whether your firm was the prime contract or subcontractor on the project. DO NOT SEND INFORMATION ON PROJECTS THAT DO NOT INCLUDE THE ABOVE WORK. The size of a small business firm includes all parents, subsidiaries, affiliates, etc. Refer to the Code of Federal Regulations 13 CFR 121.103 for information on how the SBA determines affiliation and 13 CFR 121.108 regarding the penalties for misrepresentation of size status. All firms should be certified in the Online Representations and Certifications Application (ORCA) located at https://orca.bpn.gov/ A Qualified HUBZone SBC receiving a HUBZone contract for services must spend at least 50% of the cost of the contract incurred for personnel on its own employees or employees of other qualified HUBZone SBCs. A qualified HUBZone SBC prime contractor may not subcontract more than 50% of the cost of the contract incurred for personnel to non-qualified HUBZone SBCs. PROJECT DETAILS: Federal Lands Highway Division (FLHD) uses Primavera Enterprise (P6) project management software for program management, multi-project resource and activity scheduling, earned value, reporting and workload analysis. This solicitation is for the administration of P6, including updates to existing projects, input of new projects, maintain historical project data, generate and distribute project information, analyze and explain performance measures, perform resource workload analysis, and provide user support on an ongoing basis. This also includes participation in project status update meetings, management of resource pool data, incorporation of actual time charged to activities from time and attendance records, update or modify report structures from system output, regularly assess system operation and implement process improvements that are desired by the users, perform system updates as needed, provide higher tier support on P6, and provide technical guidance and assistance to the users in operation of the system. This solicitation will result in an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for these services; with four, one year options to be exercised at the discretion of the government.[MJ(1] Work will then be ordered on a Task Order by Task Order basis. The solicitation will include the first Task Order to be used as a pricing component. The services will be provided at three separate locations in the United States: Central FLHD in Lakewood, CO; Western FLHD in Vancouver, WA; and Eastern FLHD in Sterling, VA. The following tasks generally describe the work: On a continual basis, update the project schedule and resource database. Although the capability exists for system users to input project data directly, this procedure is not currently utilized in all three offices. Maintain data integrity by establishing, performing, and documenting regular QC processes. Provide schedule and resource analysis for each project and the effect on delivering a program of projects. Analyze performance measurements, such as periodic comparison of projections versus actual completion dates, durations, resource utilization, earned value analyses, and other indicators. Create new projects in P6 and set baselines by coordinating with Project Managers as appropriate. Coordinate with Project Managers, Functional Managers and other staff to update schedules. Utilize P6 to formally change baseline schedules and resource plans when change control is implemented. Maintain a completed project Historical Database so historic information can be readily retrieved. Bi-Weekly Support of Time and Attendance collection. This work includes collecting time sheets from Government staff, trouble shooting schedule issues during T&A collection, and running/distributing T&A reports. Identify activities, schedule, and resource issues to discuss at project status meetings. Communicate program, project, and resource information, multi-project data summaries, and historic data for analysis of individual projects, groups of projects, and the entire project delivery program through a system of reports. Provide one-time reports, trouble-shooting, and other support. Continuously assess system operation and identify process improvements that would be of value to FLHD. Provide technical guidance, informal and formal training, and general assistance to FLHD Project Delivery staff in the operation of the PMIS and application of FLHD business processes. Provide higher tier support, including customizing reports, assisting with updating and testing newer versions of P6, assisting employees in setting up P6 Web dashboards or portfolios, and other similar activities. Attend training as needed to stay on top of new features or systems that would be of value to FLHD. Train FLHD employees on any new features or systems. It is anticipated this project will be advertised in November, 2016 with the Notice to Proceed for Task Order #1 being issued in February, 2017.