Parking System Products/Installation/Maintenance & Repairs

Texas A&M University is soliciting bids to establish a Master Order for the procurement of Indect Parking System Products, along with associated installation, maintenance, and repair services for its College Station campus. The solicitation, identified as TAMU-TAMU-ITB-26-5037, was posted on June 11, 2026, with responses due by July 1, 2026, and the contract term is set to begin on September 1, 2026, for an initial one-year period with up to four one-year renewal options, extending the total potential term to five years. All bids must be submitted electronically through the AggieBid portal, though manual submissions via email, express mail, U.S. Postal Service, or hand delivery are permitted if accompanied by a W9 form and Texas A&M’s official response form. The scope includes delivery and installation of hardware such as ultrasonic sensors, central monitoring platforms, signage, and software licenses, along with training, maintenance, remote diagnostics, and cloud-based data storage. Pricing details are left blank for vendors to complete, with no estimated contract value specified, though an informational annual expenditure of $25,000 is referenced. The award will be based on best value, evaluating price, vendor reputation, quality, compliance with specifications, past performance, impact on diversity goals including VetHUB and historically underutilized businesses, total lifecycle cost, warranty terms, and adherence to insurance and export control requirements. Vendors must comply with stringent insurance mandates, including $1 million commercial general liability, $1 million auto liability, $5 million umbrella, and statutory workers’ compensation coverage, all from insurers with an A.M. Best rating of A- or higher, with certificates submitted to insurecert@tamu.edu and maintained throughout the contract term. A minimum one-year warranty on all parts and accessories is required, with prompt service obligations that may influence future renewals. Subcontracting opportunities with VetHUB vendors are encouraged but not mandated, and no formal subcontracting plan is required. All work must be performed on campus during standard business hours, conform to Texas A&M safety protocols, and meet industry standards for quality and performance. Deliveries are subject to F.O.B. Destination terms, meaning the vendor bears all shipping and handling costs, with no fuel or transportation surcharges allowed. Payment is net 30 days after acceptance and invoice submission, with invoices requiring exact alignment with quoted prices. The university reserves the right