This Government Contract opportunity from California was posted on January 15, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Pavement Management Program and Inspection Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The contract outlines the provision of professional pavement management program services for the City of Newport Beach, requiring a consultant to perform comprehensive field inspections, database updates, report generation, quality control, and GIS data management. Inspections are to be conducted biennially on all arterials and collectors, with residential streets and alleys inspected in designated areas on alternating years. The consultant must use a specified version of the MicroPAVER software to update pavement condition data and work history for nearly 2,000 roadway sections. Deliverables include detailed Pavement Condition Index (PCI) reports segregated by street type, an OCTA Measure M2 report submitted every other year, and GIS ArcMAP shapefiles compatible with the city’s system. The consultant will also conduct quality control to reconcile PCI deviations from past inspections and may need to recalibrate data or conduct reinspections. Coordination and communication with city staff are integral, with up to four progress meetings annually that require preparation of agendas and minutes. The contract emphasizes the consultant’s responsibility for timely proposal submissions, with no city liability for delays caused by technical issues. The public works department of Newport Beach manages the contract with oversight from a designated contact person. Overall, the contract ensures ongoing, accurate pavement condition assessment and reporting to support effective street maintenance and funding compliance.
General Info
Place of Performance
100 Civic Center Drive Newport Beach, California 92660, CA, USASet-Aside
Documents
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CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.
Timeline
Submission Closed
Organization & Contact Information
Full Description
A. Field Inspection – Consultant shall conduct field inspections using the windshield, walking, and/or calibrated automatic surveys methods per OCTA guidelines. For consistency, the City prefers a combination of windshield and walking survey methods. i. Conduct pavement inspections for all arterials and collectors during odd numbered years. ii. Conduct pavement inspections for residential streets and alleys in Areas 1 through 3 during odd numbered years. iii. Conduct pavement inspections on residential streets and alleys in Areas 4 through 7 during even numbered years. Refer to Appendix A for designation of the seven areas.
B. MicroPAVER Database – Consultant shall be responsible for updating the entire database, entering all field inspection data into MicroPAVER and updating the work history fields with recently completed roadway construction projects. The City currently uses MicroPAVER version 7.1.2. Consultant is required to procure and use the same software and version to complete this work. The MicroPAVER database consists of 663 branches and 1,998 sections.
C. PCI Report – Generate Pavement Condition Index (PCI) reports in Excel format showing each MicroPAVER section and calculate the citywide average PCI. Report shall be separated into residential streets and arterials.
D. Quality Control – Provide quality control check of PCIs from past inspections for deviations greater than ten PCI points. Consultant shall include costs for calibrating new PCI field inspection data to the previous consultant’s inspections, if applicable. Researching the deviations and reinspection may be required to complete quality control efforts.
E. OCTA Measure M2 Report – Consultant shall prepare and submit the OCTA Measure M2 PMP report during odd numbered years. The first draft OCTA Measure M2 report shall be submitted in January. Final PMP report shall be submitted by March of each odd year.
F. GIS ArcMAP – Consultant shall prepare and submit an GIS ArcMAP shapefile that contains PCI data, updating data fields and adding and removing fields based on the City’s requests, including formatting to be compatible with the City’s GIS system.
G. Progress Meetings – Consultant will be required to meet with City staff during the yearly process to review and discuss progress and coordinate courses of action. It is anticipated that a maximum of four (4) design meetings will be required per year. Consultant will be required to prepare the meeting agenda and meeting minutes.
Please view the RFP for the full scope of services
Notes: The City is not responsible for and accepts no liability in the event a response is late due to any network, internet, or any other technical problem or interruption. It is the responsibility of the Proposer to ensure that their Proposal is received before the stated deadline. Staff may be contacted at +1 (555) 000-0000 to verify receipt of proposals. In the event Proposers cannot submit Proposals electronically, Proposers must contact the RFP Administrator and staff to make arrangements for hard copy delivery PRIOR to the RFP deadline.
Bid Bond: 0.00%
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