This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on March 18, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Permafrost Maintenance and Repair

Closed

W913E526QA004Federal

Submission Closed03/31/2026, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811310

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Solicitation # 39481

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DAS Procurement

POSTED

about 16 hours ago

DEADLINE

in about 1 month

General Info

Agency

Department Of Defense → W2R2 Cold Rgns Rsch Engineering Labor

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

Fairbanks, AK, 99712, USA

Set-Aside

NONE

Documents

Amendment 0001 to Solicitation W913E526QA004

amendment

High

Attachment 2 - Site Conditions for Permafrost Tunnel Research Facility

6 pages · sow

High

B08.02 Attachment 1 - Price Matrix

price-matrix

High

Price Matrix Attachment 1 for Maintenance and Repair CLINs

price-matrix

High

Request for Quote W913E526QA004 - Permafrost Tunnel Maintenance

36 pages · rfq

High

Wage Determination No. 2015-5683 Revision 25 for Alaska Fairbanks North

12 pages · wage-determination

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedMar 5

Combined Synopsis

Notice updatedMar 18

Response deadline changed from Mar 24, 2026 to Mar 31, 2026. The notice description changed.

Response DeadlineMar 31

Deadline has passed

Submission Closed

03/31/2026, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W2R2 Cold Rgns Rsch Engineering Labor

Contacts1 person available

OfficeHANOVER, NH, 03755-1290, USA

Organization / AgencyDepartment Of Defense → W2R2 Cold Rgns Rsch Engineering Labor

Office AddressHANOVER, NH, 03755-1290, USA

Contacts

Tomeka McNeely

contact@example.gov

Full Description

Amendment 0001 has been posted to revise the Performance Work Statement (PWS) Task 2.b. Preventative Maintenance, update Attachment 1 - Pricing Matrix, extend the site visit request date to 24 March 2026 and extend the solicitation closing date to 31 March 2026. See attachment.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation is attached.

Solicitation number W913E526QA004 is issued as a request for quotation (RFQ) for permafrost tunnel recurring and preventative maintenance.

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The CRREL Research and Engineering Division (RED) has a requirement for an upgrade of the refrigeration system and for recurring maintenance services for the air cooling and filtration systems at its Permafrost Tunnel Research Facility.

Required services over a 12-month period:

- De-winterization and system startup (once annually, as needed)

- Periodic preventative maintenance inspections (weekly)

- Respond to trouble calls (as requested)

- Shut down, condition, and winterize system (once annually, as needed)

- Conduct system repairs (as authorized)

The existing refrigeration system is installed in the permafrost tunnel portion of the Cold Regions Research and Engineering Laboratory (CRREL) Permafrost Tunnel Research Facility (PTRF) located at 2100 Steese Hwy, Fairbanks, AK. Offeror must meet the required performance start date of 15 April 2026. Inspection and acceptance will take place at the PTRF.

Offerors are directed to the attached Request for Quotation (RFQ) for comprehensive instructions, including all applicable provisions and clauses. Adherence to the 'Instructions to Offerors' section is mandatory. A compliant quote requires a thorough review of all four attachments: Request For Quotation, pricing matrix, site conditions, and wage determinations.

Quotes are due no later than 12:00 PM CDT on Tuesday, March 31, 2026.

Quotes shall be submitted via email to: Tomeka.J.McNeely@usace.army.mil

Site Visit Requests

An escorted site visit is required during the solicitation period to review the area of service.

All site visit requests shall be submitted via email no later than 24 March 2026 at 4:00 PM CST to:

Jenna.N.Williams@usace.army.mil
Tomeka.J.McNeely@usace.army.mil

The subject line of the email shall read:
“Permafrost Tunnel Site Visit Request.”

The request shall include:

Company name
Names of all individuals attending in person
For each attendee: U.S. Driver’s License issuing state and driver’s license number
Phone number of the lead company representative

Failure to provide complete information may result in denial of site access.

Award will be made to the responsible offeror whose offer represents the Best Value to the Government, in consideration of all factors. The basis for award will be an acceptable quote, the price of which may not be the lowest.

*Note: To be eligible for award of a Government contract, vendors must be actively registered in the System for Award Management (SAM), have no active exclusions, and complete representations and certifications. For more information, review the SAM website at https://www.sam.gov.