Petroleum, Oil and Lubrication Products

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the FAR (Federal Acquisition Regulation) Part 13 in conjunction FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only Combined Synopsis/Solicitation requested and a written solicitation will not be issued. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). All responsible sources may submit a quote. 2. The North American Industry Classification System (NAICS) code is 324191 Petroleum lubricating oil and grease manufacturing. Offerors must be registered in the Central Contractor Registration (SAMS) at http://www.sams.gov, in order to be considered for award. 3. The Combined Synopsis/Solicitation Number is: W912L2-20-T-0018. The Combined Synopsis/Solicitation is issued as a Request for Quotation (RFQ). This acquisition will result in a FIRM FIXED PRICE Blanket Purchase Agreement (BPA) ending on 12/31/2022. This BPA will have a ceiling of $250,000.00. The Government reserves the right to enter into single or multiple BPA's from this notice. 4. Scope of Work (SOW) Unless stated otherwise by the Government, the scope of work for the Blanket Purchase Agreement (BPA) of procuring POL products is as follow: a. All purchased POL products shall have at least 80% of shelf-life remaining at the point of delivery to the Government. If the shelf-life requirement cannot be met, concurrence shall be sought from the Government. b. The Vendor(s) shall supply the POL products listed in the Appendix 1 of this SOW. Peace Vanguard (PV) detachment follows the Air Force Logistics Order (AFLO) 601.05.001 and RSAF - L-47-00-60 technical manual for the management of Petroleum, Oils and Lubricants (POL). Part number and unit of measure (UOM) are specific to this request for quote per Appendix 1. Mixing of POL products of different specifications are not allowed. Therefore the specific part number and UOM is required. Alternate part numbers can only be approved by Peace Vanguard c. Delivery lead time for the POL products shall not be more than seven (7) days from the issue of BPA Call. For emergency / urgent requests, the Vendor(s) shall work with the Government to deliver the required item at the shortest possible time through the most expeditious mode. The Government will consider prices for shipping from major delivery carriers such as DHL, USPS, FED-EX and UPS or other major carrier as fair and reasonable and allow costs associated with the shipping of items for emergencies or urgent shipping needs if the Vendor does not have their own delivery service or where distance would not make their own delivery service impractical. The Government does not require or recommend the use of these carriers, they are just listed as a reference. Pricing shall dictate which carrier is used at the time of the call. d. This requirement is a - Brand Name or Equal therefore the Vendor(s) shall provide the POL products in accordance to the part no and/or manufacturer stated in Appendix 1 of this SOW. e. POL products will be ordered on an - as-needed basis by the Government with the intent of consolidating orders and submitting monthly. f. All delivered POL products shall conform to the following: 1. A copy of the Material Safety Data Sheet (MSDS) and Certificate of Conformance (CoC) and/or equivalent documentations. 2. POL labeled with information: i. Nato Stock Number (NSN) and/or Part Number ii. Product Nomenclature iii. Date Of Manufacture (DOM) iv. Expiration date g. In corrosion-free packaging in accordance to IATA or national transportation standards. h. Vendor must report to the government (7) days in advance from the time the BPA call is received if there are back order limitations. Response must include a delivery date for the back order items. If the back order exceeds (30) day's government must be notified immediately. i. Any items listed in the appendix that are not available but has an available alternate the vendor must submit the alternative part number and NSN for approval before shipping. 5. This acquisition is Unrestricted. 6. Quotes will be submitted on the attachment labeled Appendix 1. 7. The Combined Synopsis/Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07. Effective 07 Jul, 2020. 8. We are going to incorporate the vendor's entire catalog into BPA. 9. On the anniversary of each year of the agreement the Vendor will be given the opportunity to provide an updated price list to account for current market conditions. 10. Other Requirements The delivery driver shall be in some type of uniform or other distinctive attire referencing the name of the Vendor. All vehicles entering the facility are subject to search and proper licensing, insurance and registration. Vehicles shall have adequate insignia stating the name of the company on each side of the vehicle identifying it as a vehicle owned/operated by the vendor. It is the responsibility of the Vendor to comply with all environmental regulations pertaining to the transportation of the trailer. Quotes are due via email to the Contracting Officer: thomas.w.mckendry.mil@mail.mil and vasile.insuratelu.mil@mail.mil with Petroleum, Oil and Lube (POL) in the SUBJECT line by 1500 MST 27JUL20. NO EXCEPTIONS. Duns Number and Cage code are required with quote submission. Question Submission: Interested offerors may submit any questions concerning the solicitation prior to 1500 MST 23JUL20. Questions must be submitted by email to thomas.w.mckendry.mil@mail.mil and vasile.insuratelu.mil@mail.mil with Petroleum, Oil and Lube (POL) in subject line. Questions not received within the time or format specified will not be considered. No telephonic requests will be entertained. All responses to questions will be correlated and sent to all interested parties. All questions must be addressed to the Contracting Officer/Specialist only. Any other official may disqualify the offeror from submission of a quote. 11. Point of Contact for this Request for Quote is Mr. Vasile Insuratelu, vasile.insuratelu.mil@mail.mil, (602) 629-4403 or Mr. Thomas Mckendry, thomas.w.mckendry.mil@mail.mil, (602) 267-2704. 1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the FAR (Federal Acquisition Regulation) Part 13 in conjunction FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only Combined Synopsis/Solicitation requested and a written solicitation will not be issued. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). All responsible sources may submit a quote. 2. The North American Industry Classification System (NAICS) code is 324191 Petroleum lubricating oil and grease manufacturing. Offerors must be registered in the Central Contractor Registration (SAMS) at http://www.sams.gov, in order to be considered for award. 3. The Combined Synopsis/Solicitation Number is: W912L2-20-T-0018. The Combined Synopsis/Solicitation is issued as a Request for Quotation (RFQ). This acquisition will result in a FIRM FIXED PRICE Blanket Purchase Agreement (BPA) ending on 12/31/2022. This BPA will have a ceiling of $250,000.00. The Government reserves the right to enter into single or multiple BPA's from this notice. 4. Scope of Work (SOW) Unless stated otherwise by the Government, the scope of work for the Blanket Purchase Agreement (BPA) of procuring POL products is as follow: a. All purchased POL products shall have at least 80% of shelf-life remaining at the point of delivery to the Government. If the shelf-life requirement cannot be met, concurrence shall be sought from the Government. b. The Vendor(s) shall supply the POL products listed in the Appendix 1 of this SOW. Peace Vanguard (PV) detachment follows the Air Force Logistics Order (AFLO) 601.05.001 and RSAF - L-47-00-60 technical manual for the management of Petroleum, Oils and Lubricants (POL). Part number and unit of measure (UOM) are specific to this request for quote per Appendix 1. Mixing of POL products of different specifications are not allowed. Therefore the specific part number and UOM is required. Alternate part numbers can only be approved by Peace Vanguard c. Delivery lead time for the POL products shall not be more than seven (7) days from the issue of BPA Call. For emergency / urgent requests, the Vendor(s) shall work with the Government to deliver the required item at the shortest possible time through the most expeditious mode. The Government will consider prices for shipping from major delivery carriers such as DHL, USPS, FED-EX and UPS or other major carrier as fair and reasonable and allow costs associated with the shipping of items for emergencies or urgent shipping needs if the Vendor does not have their own delivery service or where distance would not make their own delivery service impractical. The Government does not require or recommend the use of these carriers, they are just listed as a reference. Pricing shall dictate which carrier is used at the time of the call. d. This requirement is a - Brand Name or Equal therefore the Vendor(s) shall provide the POL products in accordance to the part no and/or manufacturer stated in Appendix 1 of this SOW. e. POL products will be ordered on an - as-needed basis by the Government with the intent of consolidating orders and submitting monthly. f. All delivered POL products shall conform to the following: 1. A copy of the Material Safety Data Sheet (MSDS) and Certificate of Conformance (CoC) and/or equivalent documentations. 2. POL labeled with information: i. Nato Stock Number (NSN) and/or Part Number ii. Product Nomenclature iii. Date Of Manufacture (DOM) iv. Expiration date g. In corrosion-free packaging in accordance to IATA or national transportation standards. h. Vendor must report to the government (7) days in advance from the time the BPA call is received if there are back order limitations. Response must include a delivery date for the back order items. If the back order exceeds (30) day's government must be notified immediately. i. Any items listed in the appendix that are not available but has an available alternate the vendor must submit the alternative part number and NSN for approval before shipping. 5. This acquisition is Unrestricted. 6. Quotes will be submitted on the attachment labeled Appendix 1. 7. The Combined Synopsis/Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07. Effective 07 Jul, 2020. 8. We are going to incorporate the vendor's entire catalog into BPA. 9. On the anniversary of each year of the agreement the Vendor will be given the opportunity to provide an updated price list to account for current market conditions. 10. Other Requirements The delivery driver shall be in some type of uniform or other distinctive attire referencing the name of the Vendor. All vehicles entering the facility are subject to search and proper licensing, insurance and registration. Vehicles shall have adequate insignia stating the name of the company on each side of the vehicle identifying it as a vehicle owned/operated by the vendor. It is the responsibility of the Vendor to comply with all environmental regulations pertaining to the transportation of the trailer. Quotes are due via email to the Contracting Officer: thomas.w.mckendry.mil@mail.mil and vasile.insuratelu.mil@mail.mil with Petroleum, Oil and Lube (POL) in the SUBJECT line by 1500 MST 27JUL20. NO EXCEPTIONS. Duns Number and Cage code are required with quote submission. Question Submission: Interested offerors may submit any questions concerning the solicitation prior to 1500 MST 23JUL20. Questions must be submitted by email to thomas.w.mckendry.mil@mail.mil and vasile.insuratelu.mil@mail.mil with Petroleum, Oil and Lube (POL) in subject line. Questions not received within the time or format specified will not be considered. No telephonic requests will be entertained. All responses to questions will be correlated and sent to all interested parties. All questions must be addressed to the Contracting Officer/Specialist only. Any other official may disqualify the offeror from submission of a quote. 11. Point of Contact for this Request for Quote is Mr. Vasile Insuratelu, vasile.insuratelu.mil@mail.mil, (602) 629-4403 or Mr. Thomas Mckendry, thomas.w.mckendry.mil@mail.mil, (602) 267-2704.