Physical Security System Maintenance

The U.S. Air Force’s 325th Contracting Squadron at Tyndall Air Force Base is soliciting maintenance, service, and support for the OnGuard Lenel Access Control System located at Eglin Air Force Base, Florida, serving the 53rd Wing and 692nd Cyber Operations Squadron. This procurement, identified as FA481926Q0045, is a Total Small Business Set-Aside under NAICS Code 561621 and is structured as a Request for Quote with a firm fixed-price contract spanning a base year and five option years, totaling up to six and a half years of performance through February 2032. The scope requires the contractor to ensure full operational capability of the Lenel ACS, including quarterly preventative maintenance, replacement of compatible hardware and software components, and a comprehensive software upgrade and support plan with annual updates, firmware patches, and hot fixes as issued by Lenel. The contractor must be a Value Authorized Reseller of Lenel products and must comply with stringent site access, security, and personnel requirements, including proper identification badges, English language proficiency, and adherence to Air Force installation access protocols as outlined in AFFARS 5352.242-9000. All services must be performed at the designated location in Building 351 at Eglin AFB, with payment processed exclusively through the Wide Area WorkFlow system using specified DoDAAC codes. The solicitation requires offerors to submit detailed technical proposals demonstrating minimum salient characteristics and compliance with the Statement of Work, with technical acceptability serving as a pass/fail gate for award consideration. Evaluation will be based on best value combining technical capability and total evaluated price, with no discussions anticipated unless deemed necessary by the government. Offers must remain firm for 60 days after the submission deadline, extended through successive amendments to July 31, 2026. Mandatory FAR clauses include prohibitions on contracting with entities requiring internal confidentiality agreements, System for Award Management registration and maintenance with deviation 2026-O0038, security prohibitions and exclusions, prohibitions on inverted domestic corporations and covered defense telecommunications, and requirements for whistleblower rights and safeguarding covered defense information. Additionally, the contract incorporates a clause permitting optional service extensions by the government without renegotiation. Offerors must maintain active SAM registration, submit required representations regarding former DoD officials and business operations, and ensure all personnel meet appearance and badge requirements. The contractor assumes