Pink Boll Worm Traps

PART I - The Schedule SECTION A - SOLICITATION RFP This is a combined synopsis/solicitation prepared in accordance with FAR 12 & 13 as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. BIDS ARE BEING REQUESTED AND NO OTHER WRITTEN SOLICITATION WILL BE ISSUED. This solicitation document incorporates provisions and clauses which are in effect through the most current Federal Acquisition Circular. Applicable FAR clauses are incorporated by reference and may be viewed on the website www.arnet.gov/far and http://www.da.usda.gov/procurement/policy/agar_x/agar02/subchaph.html SECTION B - SUPPLIES OR SERVICES & PRICE OR COSTS Item No. Quanitity 001 Pink Boll Worm Paper Delta Traps FAT Delivery Schedule according to 52.209-4 First Article Approval 002 Pink Boll Worm Paper Delta Traps 145,250 SECTION C - STATEMENT OF WORK Description of Agreement Background: The USDA Animal Plant Health Inspection Service, Plant Protection and Quarantine (PPQ) requires the purchase of Pink Boll Worm Paper Delta Traps (PBWPDT) The PBWPDT is utilized in monitoring of the Pink Boll Worm (Pectinophora gossypiella) a highly destructive insect of cotton. The goal of APHIS-PPQ is to define the extent of these infestations or potential infestations and limit artificial spread beyond the infested area through quarantine and an active regulatory and treatment program. These programs are an effective Federal-State-International partnership that prevents the establishment of Pink Boll Worm in new areas. In order to carry out this program's objective, PPQ requires Paper Delta Traps to conduct insect presence surveys to support decision-making for program activities. Objective: The Pink Boll Worm program utilizes this PBWPDT in conjunction with specific pheromones to effectively monitor populations. Without the requested traps, effectively defining infestations might not be possible and the ultimate cost of an eradication or control project could exceed millions of dollars should this trap not be available. Specifications Material: The traps shall be fabricated of hard sized, liquid packaging grade - gallon milk carton paperboard stock with 0.024 inch nominal thickness and polyethylene plastic-coating on both sides. Variance from nominal thickness no greater than +0.002" will be tolerable. The coating is typically 0.0062" outside (=9lbs. per 3,000 sq. ft.) and 0.0012" inside. It is essential that the traps described herein are capable of withstanding outside service for a period of 90 days. Paperboard (milk carton grade) must exhibit good liquid holdout capability, especially where edges and cuts are exposed. The drainage holes need to be completely punched out. This is measured by a "paperboard test" which tests the sample paperboard against an international paperboard standard. The industry standard range of weight for water absorption should be 1.5%-2%, and the percent of water absorbed in the sample paperboard should be equal to or less than the industry standard or not greater than 10% of the standard. The Delta Trap design is required in one color: orange outside and white inside. Fabrication: The size, cutting, perforating, and precreasing shall be in accordance with the enclosed blueprint (attachment 1 and 2). Should the precreasing be directional, it should be done in such a manner that will assist in folding the traps into assembly. Precreasing shall be done in a manner that does not cut or otherwise damage the plastic coating. Colors and Printing: Traps shall be orange on the outside (non-sticky coated) and white on the inside (sticky coated). The process used to color the trap surfaces shall be resistant to fading and withstand exposure to sunlight for a period of 90 days without appreciable loss of color. A grid of one inch squares shall be printed in black on the interior surfaces. The width of the grid lines shall be approximately 1/64th of an inch and shall not fall outside of 1/58th inches to 1/71th inches. All printing shall be waterproof and unaffected by the adhesive coating, and interior printing visible through the adhesive coating. The outer side panels shall be imprinted with black letters printed as follows: SIDE 1 PINK BOLLWORM TRAP (30PT) TRAP# (18pt) PLEASE DO NOT DISTURB TRAP (18pt) PROHIBIDO TOCAR, MOVER, DESTRUIR LA TRAMPA (18pt) FOR INFORMATION CONTACT THE COUNTY OR STATE DEPARTMENT OF AGRICULTURE (12pt) SIDE 2 COUNTY (12pt) TRS (30pt) ACRES________(2" length, 18pt) DATE (18pt) NOTE: Not to scale, trap dimensions are on schematic of the entire trap. Indent printing - inch from left edge and start - inch below first fold. Printing inside parentheses is informational only, do not print. Adhesive: Field trials have been conducted by PPQ personnel to test various adhesives for use on paper delta traps. It has been determined, as a result of the tests, the only adhesive acceptable for use is: "Stickem Special" Seabright Enterprises, LTD 4026 Harlan Street Emeryville, CA 94608 If a company chooses not to use Seabright's Stickem R they must disclose to the USDA who the alternate source is for the adhesive that they will be using in the trap prior to award for consideration. Adhesive application: A uniform coating of insect adhesive shall be applied to the three inside surfaces identified on the enclosed drawing (attachment 1). The amount of adhesive to be applied is eight point five (8.5) grams +/- one (1) gram. The adhesive shall be applied in a manner which prevents deposition outside of the designated area as shown in the attached diagram. When folded the adhesive stays within the adhesive panels only. Following application of the adhesive, each trap shall be prepared for storage by folding in a manner that aligned the inside surfaces to prevent the adhesive coated surfaces from contacting non-adhesive surfaces. Following application of the adhesive, each trap shall be prepared for storage by folding in a manner that aligned the inside surfaces of panels B and C to prevent the adhesive coated surfaces from contacting non-adhesive surfaces. Delivery of product (s) FOB destination USDA APHIS IS, 3549 E. 14TH St. Ste FG Brownsville, TX 78521 SECTION D - PACKAGING AND MARKING Package Markings: The following shall be displayed on a side wall of each carton: Agency: USDA APHIS IS Contract No. __________________ Contractor Name: _________________________ The following instructions shall be printed on 4 vertical sides of each carton with all characters being 3/8 inch high (Corresponding information may be hand written but must be legible): This side up ? DO NOT CRUSH STORE IN A COOL DRY PLACE PBW Paper Delta Trap, Color:____________ Quantity: _______________ Production date: _________________ Lot No.:___________________ Packaging: The PBWPDT shall be positioned with the folded edge down in lots of 250 traps per container. The container shall be sized to produce a snug fit and strength to withstand shipping, handling, and stacking to heights of five (5) feet without crushing the containers at the bottom of the stack. Material shall be packed for shipment in such a manner that shall ensure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification rules, or regulations of other carriers as applicable to the mode of transportation. Material Safety Data Sheets (MSDS) shall be provided to the USDA. The contractor shall provide a MSDS for the adhesive material and provide one (1) copy in each packaging container. The contractor shall place one (1) copy of the descriptive drawing, provided by the USDA as an attachment to this solicitation, in each packaging container. SECTION E - INSPECTION AND ACCEPTANCE Acceptance Criteria The conditional acceptance will focus on the following factor: 1. Quality Control Inspection of Traps: 2. First Article Procedures In Accordance With 52.209-4 First Article Approval-Government Testing The order will be conditionally accepted at: USDA APHIS PPQ Attention: Natalie Leva CPHST Otis Laboratory 1398 W. Truck Rd. Buzzards Bay, MA 02542 SECTION F - DELIVERIES AND PERFORMANCE In Accordance with FAR 52.212-4 Contract Terms and Conditions-Commercial Items. Delivery will be 15days After Receipt of Order SECTION G - CONTRACT ADMINISTRATION DATA Billing Address: USDA/APHIS/IS 4700 River Road, Unit 65 Riverdale, MD 20737 Attn: Caroldine Rabb Ph: +1 (555) 000-0000 Delivery Address: USDA/APHIS/IS 3549 E. 14th Ste, FG Brownsville, TX 78521 First Article Test Location CPHST Otis Laboratory 1398 W. Truck Rd. Buzzards Bay, MA 02542 Attn: Natalie Leva Phone# +1 (555) 000-0000 x255 Technical Point of Contact: Dave Asher Trap & Lure Procurement Coordinator APHIS PPQ RMSS FMS +1 (555) 000-0000 direct +1 (555) 000-0000 Trap Supplies office +1 (555) 000-0000 fax Email contact@example.gov SECTION H - SPECIAL CONTRACT REQUIREMENTS See Items C through D SECTION I - CONTRACT CLAUSES PART II - CONTRACT CLAUSES AND PROVISIONS 52.252-2 Clauses Incorporated by Reference. CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffar1.htm Agar Clauses Located at: http://www.dm.usda.gov/procurement/policy/agar_x/agarbase/index.html 52.209-4 First Article Approval-Government Testing. (SEPT 1989) 52.212-4 Contract Terms and Conditions-Commercial Items. (June 2010) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. (Aug 2011) 52.212-1 Instructions to Offerors-Commercial Items. (June 2008) 52.212-3 Offeror Representations and Certifications-Commercial Items. (May 2011) PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS SECTION J - LIST OF ATTACHMENTS ATTACHMENT TITLE NO. OF NO. PAGES 1 SF 1449 form 36 Please return first 3pages Statement of Work 7 Drawings 4 PART IV - Representations and Instructions SECTION K - REPRESENTATIONS, CERTIFICATIONS & OTHER STATEMENTS Offers shall include 52.212-3 Representations and Certifications, Which may be submitted from the website: http://orca.bpn.gov All offers must be signed. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete and return only paragraphs (c) through (o) of this provision. Offeror is responsible for correct input and acceptance of info for on-line registration at time of bid submission. Instructions, Conditions and Notices to Offerors Anyone placing a bid with the USDA must also obtain a Dunn and Bradstreet number. If your company does not have a DUNS number, you may contact Dun and Bradstreet directly to obtain one by calling 1- 866-705-5711or via the following website: http://fedgov.dnb.com/webform or at ccr.dnb.com/ccr/pages/CCRSearch.jsp. Offers submitted without completion of this provision will be considered nonresponsive. . Offeror is responsible for correct input and acceptance of info for on-line registration at time of bid submission. Anyone placing a bid with the USDA must be listed in the government's Central Contractor Registrar. You may register on line with www.ccr.gov. or by calling Central Contractors Registration @ +1 (555) 000-0000 or consult online hand book at http://www.ccr.gov/handbook.aspx SECTION L - INSTRUCTIONS FOR SUBMITTING QUOTES 1. Completed and signed copy of SF1449 (first three pages of the attached solicitation). 2. Offers will be accepted via e-mail Fax, or mail. Please e-mail to: contact@example.gov or Fax to: +1 (555) 000-0000 Mailing address for proposals is as follows: USDA, APHIS, MRPBS, ASD, Contracting Team Attn: Carol Dingess Butler Square, 5th Floor 100 North Sixth Street Minneapolis, MN 55403 3. The Representations and Certifications 52.212-3, If an offeror has not completed annual representations and certifications electronically at the ORCA website, the offeror shall complete and return only paragraphs (c) through (o) of this provision. SECTION M - EVALUATION FACTORS FOR AWARD The Government will award from this solicitation to the lowest priced most technically acceptable , responsible offeror whose offer best conforms to the solicitation specifications, and is most advantageous to the government. Price, Technical, Delivery and other factors considered.