PO 228 - AAR for Boston26 World Cup

The Massachusetts Emergency Management Agency (MEMA) is soliciting a qualified vendor under the PRF76 state contract to conduct a comprehensive After-Action Review (AAR) of the two-year planning period for the FIFA World Cup 2026. The scope of work focuses on the Public Safety Area of Responsibility from Boston, MA to Providence, RI, specifically evaluating readiness and preparedness for match operations at the Boston Stadium in Foxborough, ancillary FIFA-sanctioned sites, and the management of concurrent large-scale summer events. The project must be completed within a 14-week evaluation lifecycle and will culminate in three core deliverables: an After-Action Report, an Improvement Plan, and an Executive Summary. The assessment will cover six core domains, including governance frameworks, collaborative planning platforms, and unified planning integration. This is a Small Business Purchasing Program (SBPP) set-aside with a maximum estimated obligation of 100,000 dollars. Preference is given to SBPP participants who meet the best value criteria, defined as achieving an average evaluation score of 3 or above; non-SBPP participants will only be considered if no qualifying small business is identified. Proposals are evaluated based on the narrative approach (40 points), qualifications (25 points), schedule and timeline (20 points), and budget (15 points). Key administrative requirements include a strict prohibition on the use of AI tools to process MEMA information, the use of Electronic Funds Transfer for payments, and a submission deadline of November 23, 2026, via the COMMBUYS portal.