Point of Sale Systems (Non-food)

The contract seeks to establish a statewide procurement agreement for Point of Sale (POS) systems, supplies, and consumables to serve approximately 480 public agencies across Arizona, with the potential to include additional members during the contract term. The initial contract period is set for one year, with the possibility of four one-year extensions, aiming to achieve economies of scale through collective purchasing. The scope emphasizes flexibility, allowing offerors to propose alternative solutions that meet the specified quality and performance standards, subject to Mohave’s review and final approval. The procurement process involves a comprehensive Request for Proposal (RFP), with key dates including a pre-proposal conference, question deadline, and submission deadline, all managed electronically via OpenGov. The contract size is estimated to range between five and twenty million dollars, reflecting the significant volume of anticipated purchases. The solicitation process incorporates various federal and state compliance certifications, including USDA debarment and suspension forms, federal funding compliance certifications, and anti-lobbying declarations, ensuring adherence to applicable regulations. The documentation also includes a detailed pricing workbook template for vendors to outline costs related to shipping, travel, fees, and equipment, facilitating transparent and competitive pricing. The list of current members, primarily educational institutions, city, county, tribal governments, and other political subdivisions, provides context for the scope of potential purchasers. The primary point of contact for the procurement is Michael Nentwig, reachable via email and phone, with the entire process designed to promote fair competition, regulatory compliance, and effective statewide resource sharing.