Pole Mounted Traffic Signal Controllers

The Texas Department of Transportation is soliciting bids for pole-mounted traffic signal controllers to be delivered to its Regional Distribution Center in Athens, Texas, under solicitation number 601290000034660. The contract requires the provision of a shelf-mounted 16-phase full-actuated solid state controller unit compliant with NEMA TS-2 2003 V2.06 or the latest revision, along with current AASHTO, ANSI, and NTCIP standards. The controller must include internal time-based coordination, railroad and emergency vehicle preemption, diamond intersection operation, and closed loop secondary operation. Each unit must be accompanied by detailed documentation including three diagrams and one schematic per electronic device, a complete parts list, manufacturer’s specifications for cooling fans, one service manual, two schematic diagrams, and window-based CLS software with a minimum of five licensed users. The controllers must be shipped in compliance with strict packaging requirements: delivered on 100mm x 100mm plywood-covered runners, with components secured using polypropylene strapping, and no packaging in boxes or bubble wrap to ensure ventilation during testing. All goods must be new and in first-class condition, and delivery is required F.O.B. destination with freight prepaid and included in the unit price. Deliveries must occur between 8:00 AM and 4:00 PM Monday through Thursday, excluding state and federal holidays, at the specified Athens location. Responses must be submitted electronically via the Euna Procurement system by August 19, 2026, at 3:00 PM Central Time, and must include seven required sections: Bid Table, Execution of Offer, Texas Family Code Schedule, Addenda Acknowledgment, Compliance with Specification, Assumptions Schedule, and Exceptions Schedule. All documents must be in PDF format except pricing, which must be submitted in Excel using TxDOT’s template, with total file size not exceeding 20 MB. Responses may not be encrypted, password-protected, or embedded. The award will be determined by best value, with 50 points allocated for the respondent’s approach to meeting technical specifications, 40 points for pricing, and 10 points for lead time. Submission of the lowest bid does not guarantee award. Pass/fail criteria require completeness of all response documents and a favorable vendor performance rating through the CPA Vendor Performance Report. Respondents must certify compliance with numerous state and federal statutes, including prohibitions on