Police Bicycles - TREK - Brand Name or Equal

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is HSSS01-13-Q-0267, and is being issued as a request for quote. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-61. This requirement is 100% set-aside for total small business concerns. The North American Industry Classification System (NAICS) is 423910 with a small business size standard of 100 employees. The United States Secret Service is seeking to purchase (80) TREK Police/Public Safety Model Bikes. The resulting order is targeted to be awarded by 30 September 2013. Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation will only be available by downloading the documents at the Federal Business Opportunities Website at http://www.fbo.gov. This office will not issue hard copy solicitations. By submitting a proposal, the vendor will be self-certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency. This Solicitation is comprised of: I. CONTRACT LINE ITEM (CLIN) SPECIFICATIONS II. FORMAT AND SUBMISSION OF PROPOSAL III. EVALUATION FACTORS IV. GOVERNMENT INSPECTION AND FINAL ACCEPTANCE V. PROVISIONS AND CLAUSES VI. ADDITIONAL INFORMATION FOR OFFERORS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ I. CONTRACT LINE ITEM (CLIN) SPECIFICATIONS CLIN 0001- TREK or equal Bicycle complete to include seat, Police rear mount bag, toe clips and double bottle cage and hydraulic disc brakes. UNIT OF MEASURE, Each, DESIRED DELIVERY DATE: 30 Days After Award, FOB: Destination Washington, DC, INSPECTION AND ACCEPTANCE: Destination This solicitation is a "Brand Name" or Equal - to be considered an equal product the substitute brand must meet the specifications listed in Attachment 1 - Salient Characteristics/Technical Specifications. **ALL SHIPPING COSTS MUST BE INCLUDED WITH THE TOTAL QUOTE. SHIPMENT IS DIRECT TO Washington, DC. SEE ADDRESS BELOW: Communications Center (UND) 245 Murray Lane, SW, Bldg. T-5 Washington, DC 20223 Items should be shipped no later than 30 days, FOB: Destination for delivery to Washington, DC. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ II. FORMAT AND SUBMISSION OF PROPOSAL Part A. PRICING AND AVAILABILITY - The offeror shall provide an FOB Destination "each" price for CLIN, estimated delivery date after receipt of delivery order, and a total order price. Part B. OFFEROR INFORMATION: The offeror shall provide: 1) Name, title, telephone number, fax number, and email address of the point of contact. 2) Nine-digit DUNS. The DUNS is used to verify that the vendor is in SAM. By submitting a proposal, the Offeror acknowledges the Government requirement to be in the System for Award Management (SAM) database prior to award of any contract. Information about SAM may be found at www.SAM.gov. 3) Nine-digit TIN. The Taxpayer Identification Number is necessary for electronic payment. 4) FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. If you have completed the annual representations and certifications electronically through SAM at www.SAM.gov, then provide a statement as such and it will be verified. 5) FAR 52.225-2, Buy American Act Certificate (see Attachment 2). This certificate must be completed and submitted with the offer. The deadline for receipt of quotes is 18 September 2013 by 0900 hours EST. All documents required for submission of quote must be sent to Danielle Donaldson via email to Danielle.Donaldson@usss.dhs.gov. Hard copy or faxed proposals shall not be accepted. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ III. EVALUATION FACTORS The Government will award a contract resulting from this solicitation to the lowest price technically acceptable offer. To be technically acceptable the substitute product must meet the specifications listed on Attachment 1. Each line item will be evaluated separately. Substitute items will go through an evaluation process. If quoting a substitute bicycle a sample bicycle must be delivered to Communications Center (PRO), Attn: Danielle Donaldson, 245 Murray Lane, SW, Bldg T-5, Washington, DC 20223 no later than Wednesday, September 18, 2013; 10:00 AM. An email notification must be sent from offeror letting the USSS know a sample was delivered. Steps in the evaluation and award of this acquisition, which is subject to the Buy American Act, are as follows: 1. All offers found to unacceptable shall be eliminated. Reasons for being found unacceptable include: nonresponsive, debarred or suspended, prohibited source, or products which are submitted that fail to meet field testing evaluation for equivalency. 2. If the low offer is a foreign offer and there are domestic offers, the foreign offer will be increased by an evaluation preference factor of 12 percent. a. If the evaluated price of the low foreign offer remains less than the lowest domestic offer, award will be made to the low foreign offer. b. If the price of the lowest domestic offer is less than the evaluated price of the low foreign offer, award will be made to the lowest domestic offer. c. If a tie results between a domestic offer and a foreign offer, award will be made to the domestic offer IV. GOVERNMENT INSPECTION AND FINAL ACCEPTANCE: Government inspection and final acceptance to be conducted by USSS UND team in cooperation with selected manufacturer. Inspections of bicycles will conclude with either acceptance of stated USSS/UND requirements or refusal. Warranty - The selected manufacturer will honor their established warranty on all of their goods and services for all bicycles and parts. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ V. PROVISIONS AND CLAUSES FAR contract clauses may be accessed electronically at this address: Federal Acquisition Regulation (FAR): www.acquisition.gov/far FAR 52.204-7 System for Award Management (SAM) FAR 52.212-1 Instructions to Offerors--Commercial Items FAR 52.212-2 Evaluation--Commercial Items. Award will be based on lowest price technically acceptable (See Section III Evaluation Factors). FAR 52.212-3 Offerors Representations and Certifications--Commercial Items FAR 52-212-4 Contract Terms and Conditions--Commercial Items FAR 52-212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items. Under (b) the following clauses are applicable: FAR 52.203-6 Restrictions on Subcontractor Sales to the Government FAR 52.219-6 Notice of Total Small Business Set-Aside, 52.219-28 Post Award Small Business Program Rerepresentation, FAR 52.222-3 Convict Labor, FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies, FAR 222-21 Prohibition of Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, FAR 52.222-36 Affirmative Action for Workers with Disabilities, FAR 52.232-33 Payment by Electronic Funds Transfer - Other than Central Contractor Registration, 52.225-1 Buy American Act, 52.225-13 Restrictions on Certain Foreign Purchases, 52.232-34 Payment by Electronic Funds Transfer-Other than Central Contractor Registration. FAR 52.217-7 Option for Increased Quantity - Separately Priced Line Item. FAR 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification. FAR 52.252-2 Clauses Incorporated by Reference HSAR contract clauses may be accessed electronically at this address: Homeland Security Acquisition Regulation (HSAR): http://www.dhs.gov/xopnbiz/regulations/ 3052.209-70 Prohibition on Contracts with Corporate Expatriates. 3052.204-90 Unauthorized Use of the U.S. Secret Service Name VI. ADDITIONAL INFORMATION FOR OFFERORS Since this is a competitive requirement, please do not telephone with questions but email them. Questions regarding the solicitation must be emailed to Danielle Donaldson at Danielle.Donaldson@usss.dhs.gov no later than 16 September 2013 by 1300 hours EST. If you do not receive a confirmation response then your question was not received. The deadline for receipt of quote is 18 September 2013 by 0900 hours EST. All documents required for submission of proposal must be sent to Danielle Donaldson via email to Danielle.Donaldson@usss.dhs.gov. Hard copy or faxed proposals shall not be accepted. Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.