Pool of Vendors to provide Vehicle Hail Damage Repair Services for Vehicles for Texas A&M University

Texas A&M University is soliciting bids to establish a Master Order for Vehicle Hail Damage Repair Services at its College Station campus, using an Invitation for Bid numbered TAMU-TAMU-ITB-26-5049, posted on June 23, 2026, with a response deadline of July 7, 2026. The procurement operates under an E-commerce platform called AggieBid, which is the preferred method for vendor submissions; all responders must register in the system to submit electronically, though manual submissions via email, express mail, U.S. Postal Service, or hand delivery are permitted under strict conditions including use of official Texas A&M forms and mandatory inclusion of a completed W-9 form. The contract is structured as a requirements-based Master Order with an initial one-year term, renewable annually up to a maximum of five years, commencing September 1, 2026. The estimated annual expenditure is $25,000, with a total potential value of $125,000 over the full term. Pricing is submitted through customizable line items including technician hourly rates for regular and overtime hours, a discount percentage on supplies and parts, installation fees, and additional charges—all requiring vendor input without predefined values. Performance must occur on campus during standard business hours Monday through Friday, 8 a.m. to 5 p.m. CST, excluding holidays, with all work requiring prior written approval. Vendors are responsible for safe delivery, site cleanup, removal of all packaging waste, and must not use university dumpsters. A robust set of special requirements applies, including mandatory insurance coverage of $1 million in auto liability and general liability, with Texas A&M named as an additional insured and a waiver of subrogation required; workers’ compensation must meet statutory levels. Compliance with the State of Texas Subcontracting Plan is mandatory, specifically requiring disclosure and reporting efforts related to Veteran-Owned Businesses certified under VetHUB, with failure to submit a complete plan rendering a bid non-responsive. All work must conform to industry standards and applicable state and federal safety, health, and noise regulations, and the vendor assumes full liability for any damage to university property and must indemnify the university against related claims. Evaluation will be based on best value, not lowest price, considering price, vendor reputation, quality, warranty, past performance, compliance with insurance and subcontracting requirements, and other factors a private entity would weigh. No formal FAR clauses are used; instead, Texas A&M’s