SUBJ: Sole-Source Justification - Degausser and Destruction Device on a mobile table - Action Memorandum ITEM DESCRIPTION: The procurement of the following degausser is required to support the 633 CS Asset Management. Estimated cost is $91,635.00. Cost and schedule risks are considered low because the equipment being purchased is commercially available and can be manufactured on demand. ITEM PART NUMBER LM-1 Degausser (MAS SIN 33411) 967-0100 DX-8 Disk Drive Destruction Device (MAS SIN 33411) 971- 0010 Optional Accessories: LM-1 Degausser Cart (open market) 967-2900 DX-8 High Volume Duo Chute (open market) 971-1100 Dorner 6 Cleated Conveyor Kit (open market) 971-1126 DX-8 Small Form Factor Blade Kit (open market) 970-1010 2. BRAND NAME / MANUFACTURER NAME Data Security, Inc. 300 South 7th Street Lincoln, NE 68508 POC: Renee Schafer Phone: 800-225-7554 Fax: 402-434-3291 3. ESSENTIAL QUALIFICATIONS Degausser and Destruction Device must pair seamlessly, creating a one-touch, closed loop system where media enters the degausser and drops directly into the destruction device before being conveyed into a disposal bin without human interaction. Degausser must be listed in the National Security Agency (NSA) Evaluated Products List-Magnetic Degaussers for 3000 Oersted tape and 5000 Oersted (L) and (P) hard disk drives. Destruction Device must be listed in the National Security Agency (NSA) Evaluated Products List-Hard Disk Drive Destruction Devices. The complete degausser, destruction device with accessories, must provide both an in-line and T configuration. The footprint of the system must not be larger 126 x 79. Degausser must be listed in the NSA Evaluated Products List for Magnetic Degaussers (EPL-Magnetic Degaussers) for 3,000 Oersted tape and 5,000 Oersted (L) and (P) hard disk drives. Degausser must be a tabletop and use permanent magnet technology. Degausser must use a conveyor belt to accommodate media load every 3 seconds or less for a throughput of approximately 1300 pieces per hour or more. Degausser must accept media up to 1'H x 4.3'W x 6'D, without disassembly. Degausser must have an optional Conveyor Belt that can accommodate HDD in Caddy/Sleds, up to 1.03'H x 4.41 W x 8.02'D, without disassembly. Degausser must have a footprint no greater than: 16 W x 39'D x 17'H and a weight no greater than 265 lbs. Destruction Device must be listed in the NSA/CSS Evaluated Products List for Hard Drive Destruction Devices. Destruction Device must have a throughput of at least 1,300 HDDs/hour. Destruction Device must use a deformation mechanism that does not require sharpening. Device must not use shredding technology. Destruction Device must reverse to provide jam recovery capability. Destruction Device must have two accessory outlets, providing power and operation to a connected degausser and an out-feed conveyer belt. Destruction Device must be able to physically connect to a conveyor belt degausser for automatic transfer (non-human interaction) of media between degausser and destruction device. Destruction Device must be simple to operate and have the following user controls: Push Buttons Indicator Reverse Selector Meter Size Indicator Destruction Device must have Operator Safeguards: rated tamper resistance interlocks. and out-feed distances at a length making it impossible to reach, keeping operator's extremities from the destruction process. grade emergency stop control. stop. Destruction Device must have a small footprint no greater than 22'W x 41'D x 37'H. Destruction Device must weigh no more than 735 lbs. Destruction Device must be on castor wheels. These accessories are required in order to connect the degausser and destruction device together making a One Touch Degauss and Destroy Duo: Large Cart Must have a footprint no greater than 23 x 47.5 Must have adjustable height from 24.5 to 36.5 Must have caster wheels Must weigh no more than 110 lbs High Volume Duo Chute Must connect to both the degausser and the destruction device Must be no greater than 16 x 12.25 x 8.5 Must be made of aluminum with stainless steel liner Cleated Conveyor Must plug into the destruction device Must have an adjustable angle Must have an aluminum frame Cleated Conveyor Belt Chute Must be adjustable Must have steel brackets for attaching to the conveyor. Must be made of stainless steel for durability Must be no greater than 10.5 x 11 Must be compatible with Cleated Conveyor 4. UNIQUE CIRCUMSTANCES a. BEST VALUE DETERMINATION: The Data Security, Inc., brand name, model LM-1 Degausser and DX-8 Destruction Device meet all the essential qualifications outlined above and provide the most efficient NSA Evaluated one-touch degauss and destroy solution. b. MARKET RESEARCH: Market research on other vendor's websites and GSA Schedules has been performed. Other vendors and products were located, but no other degausser and destruction device combo provides all the salient characteristics listed above in one unit. This equipment is unique in capability and no other manufacturer can meet the above requirements c. Data Security, Inc. is the manufacturer and sole provider of the LM-1 model degausser and DX-8 model destruction device and accessories required to connect the degausser and destruction device together into a system; Data Security, Inc. has no authorized distributors in the USA. d Since the equipment sought must satisfy the essential qualifications addressed in this letter and Data Security, Inc., is the only vendor that meets these qualifications, sole source procurement to Data Security, Inc. is clearly indicated.
