Postal Scanner X-Ray
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This solicitation requests quotes for a single Postal Scanner X-Ray unit under a 100% small business set aside, with eligibility limited to businesses meeting the 1,000-employee size standard. Proposals must comply with Federal Acquisition Regulation subparts 12.6 and 13, as well as current Federal Acquisition Circular 2026-03 provisions, and must be submitted electronically in Microsoft 365 or PDF format without password protection. All offers must include comprehensive company details from SAM.gov including UEI, CAGE, tax ID, and point of contact, along with a formal statement of acknowledgment affirming compliance with all solicitation terms. Technical proposals must clearly demonstrate understanding of requirements without restating them, support claims with descriptions and images, and may include relevant past performance examples to build credibility. Pricing must align precisely with the single CLIN structure, include a total extended price, and remain valid for a minimum of 60 days. Contractors are required to demonstrate NIST SP 800-171 compliance by submitting a current self-assessment via the Supplier Performance Risk System, and must ensure their assessment is no more than three years old. The contract will be awarded as a firm-fixed-price agreement to the small business offering the best value, determined through equal consideration of technical capability, past performance, and price. Delivery is due 60 days after award to the USPFO S&S Receiving at 3405 N MLK JR BLVD, Lansing, MI, with shipping, handling, and insurance costs included in the quote. Invoices must be submitted through Wide Area Work Flow after delivery, cannot exceed unit of issue amounts, and are subject to Net-30 payment terms. All submissions must be received by August 19, 2026, at 12:30 p.m. EDT to the designated email addresses, with no external links permitted and no telephone inquiries accepted.
General Info
Agency
NAICS
Place of Performance
Lansing, MI, 48906, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
This is a combined synopsis/solicitation for commercial items prepared in
accordance with the format in FAR subpart 12.6, FAR 13 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and written solicitation will not be issued.
- Request For Quote
1.1 The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-03.
1.2 Set aside 100% Small Business
1.3 Applicable size standards 1000 employees
1.4 Place of Delivery: Michigan National Guard, USPFO S&S Receiving, 3405 N MLK JR BLVD, Lansing Michigan 48906.
1.4.1 Delivery shall be 60 days after award
1.5 Contract Line-Item Structure (CLIN):
1.5.1 0001 Postal Scanner X-Ray- quantity 1
1.6 Refer to the salient characteristics listed on Attachment A – Product Description.
1.7 Applicable clauses are provided on Attachment B – Provisions and Clauses.
2.0 QUOTE FORMAT
2.1 The offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation. A statement of acknowledgement must be included in the quote to conform with all terms, conditions, provisions and clauses in the solicitation.
2.2 Company information shall include from sam.gov entity registration the
2.2.1 Name and address (include ‘doing business as’ (dba) name),
2..2.2 Point of contact information (name, email and phone number),
2.2.3 UEI and CAGE codes
2.2.4 Tax identification number
2.3 The acceptable electronic format shall be compatible with Microsoft 365 or PDF Adobe.
2.4 All documents shall be labeled with the solicitation number (W912JB26QA080) and not be password protected.
2.5 The offeror should assume the Government has no prior knowledge of its capabilities and experience. The Government will base its evaluation on the information presented in the offeror’s quote.
3.0 Technical Capability
3.1 The proposal shall present relevant information articulating the offeror’s
Proposal to meeting the requirements. This section shall clearly
Demonstrate the offeror’s understanding by providing a clear description
of the proposed item which meet all requirements. Offerors shall provide
descriptions and images if possible. Technical capability will be evaluated
as acceptable or unacceptable as compared to the Statement of Work
requirements.
3.2 The offeror shall not rephrase or restate the requirements but shall provide convincing rationale to address how the offeror intends to meet those requirements.
3.3 Past performance of relevant acquisitions may be included as an example of how the requirements have been previously purchased.
3.4 Provide a brief description of the item(s) purchased with any details comparable to the product requirements.
3.5 Technical capability and past performance will be used for evaluation.
4.0 VOLUME 2 - PRICING
4.1 Pricing shall be submitted in relation to the solicitation’s CLIN structure. The total extended price shall be submitted for the quote. Quotes without the extended price may be rendered unacceptable.
4.2 The offeror shall prominently list the expiration date of the pricing for a minimum of 60 days.
5.0 SAM REGISTRATION/JOINT VENTURE
In accordance with Class Deviation 2023-O0001 effective
October 28, 2022, a small business joint venture offeror must
Submit, with its offer, the representation required in paragraph
(c) of FAR solicitation provision 52.212-3, Offeror Representations
and Certifications-Commercial Products and Commercial Services,
and paragraph (c) of FAR solicitation provisions 52.219-1, Small
Business Program Representation, in accordance with 52.204-8(d)
and 52.212-3(b) for the following categories: A) Small Business,
B) Service-disabled veteran-owned small business; C) Women owned
Small business (WOSB) under the WOSB Program, D) Economically
Disadvantaged women-owned small business under the WOSB Program,
Or E) Historically underutilized business zone small business.
6.0 NIST COMPLIANCE
6.1 In accordance with DFARS 252.204-7020, the contractor shall submit
a self-assessment on safeguarding covered defense information that
resides in or transits through covered contractor information systems
by applying network security requirements.
6.2 National Institute of Standards and Technology (NIST) Special
Publication (SP) 800-171 provides 110 controls that the contractor shall
Self-evaluate to determine compliance.
6.3 Assessments to be submitted on Procurement Integrated Enterprise
Environment (PIEE) to login to the Supplier Performance Risk System
(SPRS) module prior to submitting a quote.
6.4 The assessment shall be no more than three years since reporting.
7.0 Award
7.1 The Government intends to award a single small business that provides the best value to the Government which meets all the technical specifications and provisions listed in this RFQ.
7.2 Best value will be determined by evaluating price, past performance, and technical approach. Technical capability will be established by evaluating the experience the contractor has with relevant and similar contracts. Technical approach and technical capability will be evaluated as acceptable or unacceptable. All factors are rated approximately equal.
7.3 The government intends to award to the responsible contractor whose quote, conforming to the solicitation, is most advantageous to the government based on price and other factors that provide the best value.
7.4 The government may award to other than the lowest priced quote if the factors of technical capability and technical approach provide the best value and exhibit betterments above the minimum requirements identified in the RFQ.
7.5 Negative or adverse information on FAPIIS or SPRS in the last three years may render your quote unacceptable.
8.0 Award
8.1 In accordance with FAR 12.207, a firm-fixed contract shall be issued.
8.2 Delivery date shall be 60 days after award.
8.3 Delivery will be to the USPFO S&S Warehouse, 3405 N MLK JR. BLVD, Lansing MI 48906.
8.3.1 Multi-bay loading dock easily accessible to semi-trucks or commercial equipment haulers
8.3.2 Normal hours of operation are 8:00 a.m. to 4:30 p.m. weekdays unless a federal holiday. Alternate delivery hours may be available upon request.
8.4 Cost of shipping, handling and insurance must be included in the price.
8.5 A notice will be sent to the unsuccessful offerors when a signed contract has been received from the apparent awardee.
9.0 BILLING INSTRUCTIONS
9.1 Invoice terms are Net 30 days.
9.2 Invoices must be for services performed. Invoices will not be accepted for billing future services during the period of performance.
9.3 Inspection and acceptance will be at Lansing, Michigan.
9.4 Quantity for services corresponds to the number of invoices to be submitted per month during the time of performance.
9.5 Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil).
9.5.1 Instructions are on clause 252.232-7006.
9.5.2 The invoiced amount for the CLIN shall not exceed the unit of issue amount.
9.5.3 Invoices shall be submitted after the supply has been delivered.
9.5.4 The invoice acceptor has seven days to inspect the submitted invoice, and seven days to accept or reject the invoice. Once accepted, the request is submitted to the USPFO Pay
10.0 QUOTE SUBMISSION INSTRUCTIONS
10.1 Questions due: 12 August 2026, 12:30 pm Eastern Standard Time (EDT).
Questions must be submitted via email to artwanette.l.franklin-andrews
.civ@army.mil. Questions will not be answered via telephone.
10.2 The quote shall not contain citations or active links to internet pages. Any linked information will not be accepted and removed from the quote.
10.3 It is the offeror’s responsibility to ensure all required documentation is provided in its entirety before the date and time set for closing of the solicitation.
10.4.1 Statement of Acknowledgement
10.4.2 Volume I – Technical Capability to include images
10.4.3 Volume 2 – Pricing
10.4.4 SF30 signed if the solicitation is amended
10.5 Quotes due: 19 August 2026 – 12:30 p.m. Eastern Daylight Time (EDT)
10.5.1 Quotes must be submitted electronically to artwanette.l.franklin-andrews
.civ@army.mil and ng.mi.miarng.mbx.uspfo-pc-vendors@army.mil.
10.5.2 An acknowledgement will be sent when the quote is received.
10.5.3 If the email isn’t received, the contractor shall contact the administrator.
10.6 The Government reserves the right to require minor clarifications or to hold discussions. However, the Government may award without requesting clarification for ambiguity.
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