Potable Water and Water Delivery Services

The City of Coral Gables is soliciting bids under IFB 2026-020 for a qualified contractor to provide potable water and water delivery services, including bottled water per case and 5-gallon bottled water delivery with dispenser units for various city facilities. The contract is for an initial term of three years, with the city holding the option for two additional one-year extensions and a possible 180-day extension. Award will be granted to the lowest responsive and responsible bidder who provides pricing for all requested items in the aggregate. The contractor must ensure all water meets or exceeds bacteriological standards for drinking water and adheres to FEMA policies, federal laws, and state and local regulations. Submission requirements are strict, requiring electronic delivery via the INFOR portal by October 6, 2026. Bidders must provide a comprehensive response package including a title page, table of contents, a detailed reference form for similar work performed within the last three years, and a series of mandatory affidavits and certifications. These include the Bidder's Affidavit with schedules A through R, an Employer E-Verify Affidavit, and a Lobbyist Registration Form. The contractor is also required to comply with various federal and state mandates, such as the Build America, Buy America Act, EEO and ADA requirements, and the Copeland Anti-Kickback Act. Packaging specifications require single-service PET bottles with flat caps, except for 23.7 fluid ounce bottles which must have sport caps. Products must be packed in cases and be capable of withstanding severe climatic conditions and rough handling. Palletization is permitted using standard forklifts, though the city is not responsible for the return of pallets. The contractor must provide monthly activity reports and maintain 24/7 availability to support emergency demands. Payment is based on actual labor hours worked and pricing listed in the contract's pricing schedule, with the city reserving the right to withhold payment until work is completed to its satisfaction.