PRE-SOLICITATION for IFB STP-SW-EME-26 ENVIRONMENTAL MONITORING EQUIPMENT (EME)

The State of California, through the Department of Technology and its Office of Statewide Technology Procurement, is issuing an Invitation For Bid (IFB STP-SW-EME-26) seeking qualified bidders to supply Environmental Monitoring Equipment (EME), including data logger devices, and related services under a multiple-award statewide contract. This solicitation is intended to establish an indefinite delivery, indefinite quantity (IDIQ) contract with fixed discounted pricing off manufacturers’ suggested retail prices, though no guaranteed minimum or maximum contract value is specified. The contract term is expected to span four years with potential extensions up to ten years total. Delivery of ordered equipment must be completed within 90 calendar days following receipt of order, with all shipments F.O.B. destination across California, covering various state departments and facilities. The solicitation incorporates detailed requirements for ADA compliance, accessibility, confidentiality, nondiscrimination, and regulatory adherence, alongside provisions for key personnel, priority hiring, knowledge transfer, and socioeconomic program compliance. Bidders are required to submit comprehensive proposals divided into two volumes: administrative and qualification documents in Volume 1, and cost information in Volume 2, with strict guidelines on formatting, content order, and secure electronic submission via the State’s SharePoint portal. The evaluation process is a best-value trade-off, emphasizing mandatory pass/fail criteria across administrative, socioeconomic, qualification, and cost factors without formal weighting or point scales, although qualitative assessments of relevant experience will be considered. Bidders must demonstrate qualifying project experience through standardized Bidder Qualifications Forms and comply with socioeconomic preferences as declared via specific attachments. The solicitation mandates the completion of a detailed Cost Workbook offering at least a 10% discount on catalog pricing, crucial for establishing the contract’s maximum allowable prices. Inspection and acceptance will occur at destination, performed exclusively by authorized State representatives, and require full conformance to contract specifications and acceptance testing protocols prior to final acceptance. Administrative fees related to contract usage reporting must be remitted to the California Department of Technology as part of contract administration. The procurement enforces strict submission protocols, disabling alternative bid delivery methods, and requires all technical and cost proposals to adhere to the State’s prescribed electronic and procedural standards to maintain responsiveness and eligibility for award.