Preventative maintenance for Kardex Remstar Vertical Storage Units

The contract is a sole-source, firm-fixed-price acquisition for preventative maintenance services on 41 Kardex Remstar Vertical Storage Units (VSUs) at the Naval Supply Systems Command Weapon Systems Support facility in Philadelphia, Pennsylvania. V&H Material Handling, LLC, the only authorized reseller and maintenance provider for Kardex Remstar VSUs in New York, Delaware, and Pennsylvania, is the exclusive contractor for this effort. The base performance period runs from June 1, 2026, to May 31, 2027, with three one-year option periods that may extend coverage through May 31, 2030. Services include monthly and weekly maintenance reporting, safety inspections, chain tension adjustments, operational compliance with DoD OPSEC and IT access protocols, and adherence to OEM service procedures and warranty requirements. All work must meet strict identification and marking standards per MIL-STD-130 and MIL-STD-129, requiring unique item identification using Data Matrix symbology, machine-readable encoding, and compliance with ISO and ANSI standards for serial numbers, enterprise identifiers, and batch data. Personnel performing on-site work must be U.S. citizens, undergo background investigations appropriate to their roles, complete SAAR-N and CAC registration, and undergo annual cyber awareness training. The contractor must execute non-disclosure agreements with all personnel and subcontractors, restrict the use of government data to contract performance only, and immediately notify the Contracting Officer of any compelled disclosure. The contract is a total small business set-aside under FAR 19.5, with small business subcontracting plan requirements and deviations from standard clauses for security, information safeguarding, and trafficking in persons compliance. Payment will be processed electronically via WAWF using fixed-price line items for the base and option years, though no unit pricing is disclosed in the solicitation. The Procuring Contracting Officer is stationed in Norfolk, Virginia, with the point of contact for performance and logistics located in Mechanicsburg, Pennsylvania. Inspection and acceptance occur at the destination in Philadelphia, with the Government retaining sole authority for formal acceptance. The contract requires full compliance with DoD cybersecurity and supply chain risk guidance, export controls, and anti-terrorism training mandates, with adherence to all incorporated FAR and DFARS clauses governing commercial services, data protection, and personnel security.