Preventative Maintenance Service Agreement on Lachat Analyzer

The contract S25-0595 issued by Orlando Water Reclamation Enterprises on September 16, 2025, is a sole source solicitation awarded to Hach Company for a Preventative Maintenance Service Agreement on the Lachat Analyzer. Hach Company is identified as the exclusive provider authorized to perform maintenance, calibration, and repairs due to the proprietary nature of the equipment and the requirement that all servicing must be conducted by factory-trained personnel to preserve warranty coverage. The maintenance services include routine upkeep, use of NIST-traceable calibration standards, and replacement of parts exclusively approved by Hach, ensuring operational reliability and regulatory compliance of the analytical instrument. The location for performance and acceptance of services is the Orlando Water Reclamation Enterprises facility in Florida. No formal Federal Acquisition Regulation contract clauses or itemized price schedules are included in the documents, and the contract type is implicitly a service agreement under a sole source determination based on FAR 6.302-2 (Only One Responsible Source). The solicitation established a seven-day competitive challenge period until September 23, 2025, during which any supplier claiming equivalent capability could submit qualifications via email to the designated Purchasing Agent, Varun Desai. The contract restricts maintenance services exclusively to Hach personnel, with unauthorized work voiding warranties, reflecting a strong manufacturer control over maintenance rights. No special packaging, labeling, or barcoding requirements or MIL-STD compliance are specified. The agreement references Hach’s ISO 9001 quality certification and adherence to internal technical standards but does not include detailed evaluation factors, pricing breakdowns, or socioeconomic business classifications. Contract administration and invoicing specifics are not provided, and while contact details for the Purchasing Agent are given, roles such as Contracting Officer’s Representative are not explicitly stated.