Preventative Maintenance Service for Bruker Biospin 700 MHz Nuclear Magnetic Resonance Spectrometer Console

The Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Rockville, MD 20850, UNITED STATES 1.0 DESCRIPTION The Department of Health and Human Services (DHHS), National Institute of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Laboratory of Biochemistry and Molecular Biology (LBMB), Office of Acquisitions (OA) plans to procure preventative maintenance services for one government owned Bruker Biospin 700 MHz Nuclear Magnetic Resonance Spectrometer Console from Bruker Biospin at 15 Fortune Drive Billerica, MA 01821. The response close date of the notice for this requirement is in accordance with FAR 5.203(b). This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.106-1(b)(1); and is exempt from the requirements of FAR Part 6. The North American Industry Classification System code is 811219 and the small business size standard is $20.5 million. The period of performance shall be one 12-month base period with four (4) 12-month option periods as follows: Base Period: September 21, 2019 through September 20, 2020 Option Period One: September 21, 2020 through September 20, 2021 Option Period Two: September 21, 2021 through September 20, 2022 Option Period Three: September 21, 2022 through September 20, 2023 Option Period Four: September 21, 2023 through September 20, 2024 The anticipated award shall be a firm fixed price purchase order for severable services. It has been determined there are no opportunities to acquire green products or services for this procurement. 2.0 BACKGROUND The Laboratory of Biochemistry and Molecular Biology (LBMB) carries out basic research into the mechanisms underlying cell growth, division, differentiation and homeostasis with a focus on the biology of chromosomes and the cell nucleus. LBMB fosters an interdisciplinary approach in which the methods of biophysics, biochemistry, genetics and cell biology are used in an interactive and collaborative research environment to solve problems of fundamental importance. A maintenance service is needed for the 700 MHz NMR instrument. The instrument is essential for the research at the Laboratory of Biochemistry and Molecular Biology. It will be used to study the structures of chromatin and proteins related to cancer. 3.0 SCOPE The Contractor shall provide full coverage for all labor, material, travel and equipment necessary to maintain and provide preventive maintenance for the Government-owned 700 MHz Nuclear Magnetic Resonance Spectrometer Console, System ID 10024586 (property number 01876519). Service shall consist of full console service, magnet service and cryo-platform with annual maintenance. All maintenance service shall be performed on-site in accordance with the manufacturer's standard commercial maintenance practices. Service shall be provided during normal working hours (8am to 5pm), Monday through Friday excluding Federal Holidays. The Contract shall cover service calls, travel time, labor, and any necessary approved parts. 3.1 CONTRACT REQUIREMENTS / TASKS The Contractor shall perform the following tasks: Preventive Maintenance Contractor shall perform one (1) preventive maintenance inspection (PMI) during the contract period. Technically qualified factory-trained personnel shall perform Service. Service shall consist of a thorough cleaning, calibration, adjusting, inspection, lubrication and testing of all equipment in accordance with the manufacturer's latest established service procedures. Repairs can be performed at the same time as the maintenance. All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance. Emergency Services Emergency repair services shall be provided on an unlimited basis during the term of this contract at no additional cost to the Government. Emergency service shall be provided during normal working hours (8am -5pm), Monday through Friday, excluding Federal Holidays. Upon receipt of notice that any part of the equipment is not functioning properly, the Contractor shall within 24 hours furnish a qualified factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition. Reports indicating the work performed shall be issued to the TPC. Technical Support The Contractor shall provide unlimited technical support hot-line number for telephone troubleshooting for the instrument, reagents and applications during normal working hours (8am to 5pm), except Federal holidays using Steris technically qualified factory-trained personnel or service providers authorized by Bruker Biospin Corp. Replacement Parts Contractor shall furnish all replacement parts at no additional cost to the Government. Parts shall be new or remanufactured to original equipment specifications. Software Updates/service Critical and non-critical updates shall be provided. In the event of software updates, the Contractor shall provide Software Service in accordance with the manufacturer's latest established service procedures, to include remote access (email and telephone) to technical support for the use of program software and troubleshooting of the operating system, at no additional cost to the Government. The Contractor shall receive advance approval for the installation of all software updates and revisions from the Government. Defective software shall be replaced at no additional cost to the Government. Personnel Requirements Technically qualified factory-trained personnel shall perform service to the nuclear magnetic resonance machine as covered by this contract. All primary service personnel shall have at least one backup support person with at least the same level of expertise on the equipment as covered by this contract. Service Exclusions: The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract. 4.0 PLACE OF PERFORMANCE Service shall be performed at the Contractor's facility unless on-site service is required. In the event of an on-site response, the Contractor shall sign in and be escorted by authorized staff. On-site service shall be performed at the following location: NCI/CCR 37 Convent Drive Bethesda, MD 20892 5.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE Operation qualification and full test reports shall be made available. Contractor shall maintain a system to track the Planned Maintenance visits due for the instrument, inform Customer of the approximate schedule for the visits, review the results of each Planned Maintenance visit with the primary user of the covered instrument, and file the results of each Planned Maintenance visit in the instrument log. 6.0 PAYMENT Payment authorization requires monthly submission and approval of invoices to the COR and NIH OFM. The instrument is essential for the research at the Laboratory of Biochemistry and Molecular Biology. It is used to study the structures of chromatin and proteins related to cancer. The equipment must be calibrated accurately and maintained according to the manufacturer's specifications. Any deviation from the design specifications could compromise the integrity of data for ongoing research studies. Service outage due to equipment failure must be remedied promptly with emergency service to avoid harmful delays research progress. The requested services shall be performed by authorized, Original Equipment Manufacturer (OEM) trained service engineers. Bruker Biospin Corp. is the sole manufacturer and distributor for the equipment and associated firmware to be serviced under the subsequent purchase order. Additionally, Bruker Biospin Corp is the sole provider of preventive maintenance service, emergency service, proprietary firmware maintenance/upgrades, genuine OEM replacement parts, and OEM-trained technical and clinical support for troubleshooting and diagnosing issues that arise during regular operation of the systems. The required services are not authorized through any other entity. CLAUSES AND PROVISIONS The following FAR Clauses/Provisions are incorporate as required by the John S. McCain National Defense Authorization Act (NDAA) for FY 2019, Public Law 115-232, Section 889(a)(1)(A). The following FAR Clauses/Provisions are hereby added in full text. FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25 - Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial. This notice is not a request for competitive quotation. However, if any interested party, especially a small business, believes it can meet the above requirement, it may submit a proposal or quote for the Government to consider. The response and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. All responses and questions must be sent via email to Contract Specialist Ronette Collins at ronette.collins@nih.gov by no later than 3:00 PM EST, on August 30, 2019. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to receive an award, Contractors must be registered and have valid certification through SAM.GOV. Reference: 75N91019Q00117 on all correspondence.