Preventive Maintenance and unlimited repair agreement for a Thermo Fisher Q Exactive mass spectrometer, Base + 2 Option years

The contract is for a preventive maintenance and unlimited repair agreement for a Thermo Fisher Q Exactive mass spectrometer, including its controlling computer and associated software programs (Xcalibur and DCMSlink for Xcalibur), with a base period of one year and two optional one-year extensions, potentially extending performance through September 30, 2029. The work is to be performed at the FDA/CBER/FBR facility in Silver Spring, Maryland, with all services subject to inspection and formal acceptance by the Contracting Officer’s Representative. Contractors must comply with all OEM specifications and use only approved replacement parts. The contract is a commercial firm-fixed-price service agreement under FAR Part 12, with a mandatory requirement for all Information and Communication Technology (ICT) deliverables to meet Section 508 accessibility standards, requiring submission of an Accessibility Conformance Report or conformance checklist using the Voluntary Product Accessibility Template. Payment must be requested electronically via the Treasury’s Invoice Processing Platform, with no advance payments allowed and net 30-day terms following government acceptance. No contract value is specified, and pricing is to be submitted in response to the solicitation without disclosed estimates or budget caps. All offerors must hold a current Unique Entity ID, submit proposals electronically without macros or executable content, and complete required certifications, including the Buy American Certificate with disclosure of foreign content percentages, and may affirmatively certify exemption from the Service Contract Act, triggering inclusion of the applicable exemption clause. The evaluation will be based on a trade-off process prioritizing technical capability and past performance over price, with price serving as a differentiator only when non-price factors are substantially equal. The Government retains discretionary rights to exercise each option year, provided notice is given at least 90 days prior to expiration and pricing remains reasonably balanced. Contractors must comply with security prohibitions, whistleblower protections, and electronic submission standards, and all proposals must be submitted by the deadline of May 13, 2026. The Contracting Officer, Suzanne Martella, is the point of contact and will assign the Contracting Officer’s Representative upon award to oversee technical compliance and acceptance.