Preventive Maintenance Services for Generators for U.S. Embassy, Phnom Penh

The U.S. Embassy in Phnom Penh is seeking preventive maintenance services for four backup generator systems located within its compound, including two 1000KW Caterpillar CAT 3512 TA units in the Utility Building and two smaller units—a 320KW and a 32KW Caterpillar CAT 3406 TA—in the Chancery Building. The contract is structured as a firm-fixed-price, commercial items acquisition under FAR Part 12, with a one-year base period and up to four one-year option periods, for a potential maximum duration of five years. Award will be made using a lowest price technically acceptable approach, where offerors must first meet mandatory technical and responsibility thresholds, including compliance with all solicitation requirements, demonstrated past performance, adequate financial and operational capability, and adherence to ethical and legal standards. The contractor is responsible for all labor, tools, materials, transportation, and supplies needed to inspect, maintain, and repair the generators Monday through Friday, 8:00 AM to 5:00 PM, excluding U.S. and Cambodian holidays. All work must occur on-site at the embassy, and contractors must submit biographic data and police clearances for all personnel within five days of award, along with a Certificate of Insurance meeting minimum liability coverage of $1,000 per occurrence and $10,000 cumulative. Documentation for every service event, including signed checklists, test and inspection reports with photographs, bills of materials, as-built drawings, and evidence of local staff participation, must be provided in English within 30 days after each visit. Performance is measured by a strict threshold of no more than one customer complaint per month, with deficiencies requiring prompt correction. The contract incorporates numerous FAR clauses related to ethics, whistleblower protections, subcontractor reporting, debarment, supply chain security, labor standards, equal opportunity, trafficking in persons, and federal property use, including alternate versions of the Federal Acquisition Supply Chain Security Act clause and a modified trafficking-in-persons clause. The contractor must also comply with stringent security protocols for handling sensitive but unclassified information, obtain written authorization before photographing any facility or equipment, and ensure proper disposal of hazardous waste per U.S. and Cambodian law. Invoices must be submitted manually or via email to the embassy’s Financial Management Office in Phnom Penh, with VAT listed as a separate line item, and will be processed under the authority of FAR 32.905(e). All deliveries and