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Print Supplies and Toner Management

Active

State & Local

Response Deadline11/18/2026, 01:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for Print Supplies and Toner Management involves the proactive replenishment of ink, toner, and other consumables for prime contractors working on Managed Print Services projects for the City of Tustin. The selected provider will utilize monitoring software to track supply levels and maintain emergency reserves for critical devices, ensuring all materials meet OEM specifications to prevent device downtime. The opportunity is managed by the City Clerk in California under NAICS code 423430. Interested parties must submit their responses by the deadline of November 18, 2026.

General Info

Agency

California → City Clerk

NAICS

423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of MPS 2026.

The full solicitation package (6 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

MANAGED PRINT SERVICES 2026

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Timeline

PostedOct 20

subcontract

Response DeadlineNov 18

Submission deadline

Response Deadline

11/18/2026, 01:00:00 AM UTCin 28 days

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Organization & Contact Information

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AgencyCalifornia → City Clerk

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → City Clerk

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies and manages proactive replenishment of toner, ink, and consumables for prime contractors on City of Tustin Managed Print Services projects. Monitors supply levels via software and maintains emergency reserves for critical devices using OEM specifications. Delivers timely supply replenishment to prevent device downtime.

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Same awarding agency

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MANAGED PRINT SERVICES 2026

Solicitation # MPS 2026

The City of Tustin is soliciting proposals for Managed Print Services (MPS 2026) to modernize its print environment, replacing aging technology for approximately 119 multi-function devices and desktop printers. This initiative follows a comprehensive assessment by Office Werks Advisory and a city-wide survey to optimize operational workflows and total cost of ownership. The City is seeking a long-term strategic partner rather than a transactional vendor to provide equipment acquisition, implementation, maintenance, and security support. The awarded vendor will collaborate with City staff and the Consultant to implement print optimization recommendations and help develop a new city-wide print policy regarding usage standards and cost controls. The contract features an initial five-year term with the option for two additional one-year extensions. Scope of work includes fleet modernization, secure printing, and the support of critical devices serving 24/7 public safety and continuity-sensitive operations. Vendors must provide OEM supplies or approved equivalents and are responsible for all delivery, network installation, and training. Acceptance of equipment is contingent upon City confirmation of approved configurations and the resolution of material punch-list items. Payment is processed within 30 days of invoice approval by the Director of Finance, and the agreement is subject to a non-appropriation clause requiring 60 days' notice. Proposals are evaluated based on the best overall solution, with a focus on hardware and optional software through menu-based pricing schedules.

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