Printed Envelopes

*****AMENDMENT #2*****Please be advised that this Invitation to tender has been amended to update quantity for item #7. All other information remains the same.********AMENDMENT #1*****Please be advised that this Invitation to tender has been amended to update product information for item #18 and to attach a proof. All other information remains the same.***SCOPEEstimated Quantity Contract for the supply and delivery of envelopes on an as and when required basis, to various locations, from the date of award to March 31, 2027, with two (2) one (1) year mutually agreeable optional renewals. If a vendor chooses not to accept the option year, GNB reserves the right to re-tender, re-award or delete the items in question.The quantities indicated are based on previous year's sales and are approximate. If government requirements change the projected amounts may vary considerably.REQUIREMENTSVendors are required to submit a bid on the items listed below. Vendors will be required to adhere to the envelope design over the duration of the contract. See attachments for the NB logo and Return Address that MUST be included on all envelopes.AWARD CRITERIAThis tender will be awarded to the lowest compliant total bid price for items listed and consideration of other cost savings incentives, which ever provides the best overall value to the Province of New Brunswick. (Best overall value will be determined at the sole discretion of GNB and all decisions are final.)The intent of this tender is to award only one vendor who is capable of bidding on the majority of the items listed. This will help increase efficiencies in ordering and deliveries. We reserve the right to split this award to obtain the lowest aggregate pricing possible.The Province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract. Acceptance of any price changes or award of the option year is solely the discretion of GNB. GNB reserves the right to negotiate lower pricing with vendors in the option year. GNB may consider price increases in the option year if deemed to be reasonable and based on market conditions, should not exceed CPI.HOW TO SUBMIT PRICINGBidders are invited to submit their UNIT PRICE--the price for a single product within the Tender Item--under the 'Unit Price Including Discount' column. Bidders should then multiply their unit price by the 'Quantity/Unit' to calculate the 'Extended Price'. The 'Unit Price Including Discount' and 'Extended Price' column directly on this Invitation to Tender. The "Total including all charges" should not include taxes.Unit pricing MUST include all shipping charges, fuel charges and delivery costs.Vendors should bid directly on the "INVITATION TO TENDER" document and pricing must include shipping charges and delivery costs.The quantities indicated are based on previous year's purchases and are only approximate.If government requirements change, the projected amounts may vary considerably. When stating "Unit Price" on bid submissions, vendors are required to quote pricings no more than four (4) digit positions after the decimal point. More than 4-digit positions after the decimal point will be rounded-off to the fourth position.REFERENCESPrior to award bidder(s) may be asked to provide samples as part of the evaluation process, and the department may also conduct reference checks and reserves the right to contact other departments and agencies within GNB to obtain information on the bidder's past performance withing the previous five (5) years. Results from the aforementioned consultation that are unsatisfactory to the Department, in its sole and absolute discretion, will result in the disqualification of the bidder's bid. PACKAGINGVendors are to pay special attention to the "Unit" of Measure for each item and bid in the Province's "Unit" of Measure, which may be different from the vendors selling unit. **VENDORS MUST BID IN THE UNIT OF MEASURE REQUESTED.** Vendors MUST bid the unit of measure requested in the unit price column on the tender document. If bidding an alternate unit of measure/package size vendors are requested to add their package size and pricing in the space provided. If there is a discrepancy in the two prices the price in the unit price column prevails. ORDER PLACEMENTThe successful vendor(s) must inform Clients at the time of order placement when products are on back order and/or out-of-stock.There is a $75 minimum orders quantity for this contract (this would be for one order, encompassing all items on contract, and not per item). Vendors should also include any additional charges that may apply to orders that are below the $75 minimum order. This information will be used in selecting the best overall pricing structure for award.The successful vendor is to make available a toll-free number for enquiries.DELIVERYDelivery will be on an as and required basis, to various locations throughout the Province of New Brunswick. Delivery time after receipt of order should be clearly indicated on the Invitation to Tender (ITT) document and SHOULD NOT EXCEED 10 BUSINESS DAYS.Vendors must be able to deliver to the entire province in order to be considered for an award. Deliveries will be to various locations including government departments and schools. SAMPLESWhen Samples are requested by the Province, the Samples will remain the Property of the Province of N.B. for a one (1) year period. If vendors want the sample returned after the one (1) year period, this must be requested in writing on the packing slip, attached to each individual sample, when submitted. On this request the vendor must state the method of return that will be charged to their company.RETURNSThe successful vendor(s) must carry all cost incurred by the client(s) for the return of any and all products. The successful vendor(s) shall:- not charge any restocking fees for goods ordered in error or otherwise returned to the Supplier;- establish return authorization and claim processing procedures for the return of defective or damaged goods acceptable to the client(s) through e-mail, Internet portal, etc.;- Defective products will be returned to the Supplier to be replaced at no cost, including freight charges, to the Client(s).- accept and process all claims within two (2) Business Day of claim submission by Client for all items reported as damaged, defective, not received or otherwise returned to the Supplier in the manner in which payment was received; and - pick-up items returned by the Client and for which a claim has been submitted within five(5) Business Days of the claim submission.SUBSTITUTIONSSubstitutions will not be delivered without the pre-authorization of Strategic Procurement.In the case of new product development or acquisition of new brands by the vendor, GNBreserves the right to accept substitute products of equivalent quality, with better unitpricing during this contract. (Any such product must be previously sampled and approved by GNB.)The Province of New Brunswick reserves the right to add additional items, which fallwithin the product category, during the term of the contract, if deemed necessary by theProvince.INVOICESThe product numbers and brands indicated on the invoice and packing slip must match the product codes and brands on the purchase order. To ensure prompt payment, invoices should be submitted within 30 days of delivery.Vendors are encouraged to read the good invoice guide, posted on the GNB Website to satisfy themselves as to invoicing requirements.https://www2.gnb.ca/content/gnb/en/services/services_renderer.201152.Electronic_Invoicing.htmlPARTICIPATION OF ELIGIBLE PUBLIC SECTOR ENTITIES By submitting a bid in response to this Tender, a Bidder irrevocably undertakes and agrees that if successful, and following execution of a contract with the Province, it will make the specified goods and/or services available to any public sector entity eligible to participate in this procurement process upon request by a public sector entity seeking access to those goods and/or services, provided however, that the Bidder's obligation to allow participation by other public sector entities does not extend to circumstances in which the Bidder would have to make capital or operational expenditures specifically in order to accommodate subsequent requests for goods or services by public sector entities. The Bidder may only provide the goods and services specified under this Tender to additional entities by entering into a separate contract with the new entity ("Additional Contract"). The Bidder acknowledges and agrees that the Province will not be a party to any Additional Contract, nor will the Province be liable in any respect for any obligation under, or act or omission by a party to, an Additional Contract. For the purposes of this section, a public sector entity means any provincial government or provincially funded entity in New Brunswick, including municipalities, universities, community colleges, school boards, health authorities, housing authorities, agencies, boards, commissions, and crown corporations. Further, any agreement the Successful Bidder enters into with an eligible public sector entity shall be on the same terms and conditions, including pricing, and expiry date, contained in the contract it enters into for the same goods and /or services with the Province hereunder.BIDDER QUESTIONSAll inquiries should be received five (5) calendar days prior to the closing date; any inquiries received less than five (5) calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.BIDDING REQUIREMENTSBIDDERS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW.(03/08) Envelopes,- Province of New Brunswick, Canada.- Natural Kraft.- 5" x 11-1/2".- 24 lb.- Open End.- Press to Seal.- Latex Gum on Flap (Full Strip).- Centre Seam.- Printed Black Corner Card. (Note: Form number and revision date must be printed on the back of the envelope - not on the front). - 500/box. Supremex #5417421.Estimated volume: 15 boxesManufacturer & Brand: :Manufacturer's Product:GNB Product #77-1280