Procurement of Disposable Personal Protective Equipment (PPE)

THE SOLICITATION HAS BEEN CANCELED FOR THIS REQUIREMENT. COMBINED SYNOPSIS / SOLICITATION (1) Action Code: Combined Synopsis/Solicitation (2) Date: May 2, 2013 (3) Year: 2013 (4) Contracting Office Zip Code: 20892-7902 (5) Classification Code: 66 - Instuments and Laboratory Equipment (6) Contracting Office Address: 6701 Rockledge Drive, Room 6121A, Bethesda, MD (7) Subject/Title: Procurement of Disposable Personal Protective Equipment (PPE) (8) Proposed Solicitation Number: NHLBI-CSB-(DE)-2013-145-JEF (9) Closing Response Date: May 9, 2013 (10) Contact Point(s): Jenn Frazier (11) Contract Award and Solicitation Number: TBD (12) Contract Award Dollar Amount: TBD (13) Contract Line Item Number(s): TBD (14) Contractor Award Date: TBD (15) Contractor Name: TBD (16) Description: Procurement of Disposable Personal Protective Equipment (PPE) (i) THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL SERVICES PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6 AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. (ii) The solicitation number is NHLBI-CSB-(DE)-2013-145-JEF. The solicitation is being issued as a Request for Quote (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66. (iv) The associated North American Industrial Classification System (NAICS) code for this procurement is 541990 with a small business size standard of $14.0 Million. THIS REQUIREMENT IS BEING SET-ASIDE FOR SMALL BUSINESS. This acquisition is being conducted in accordance with FAR Part 12 and FAR 13.5 - Test Program for Certain Commercial Items. (v) Base Year: Purchase Order Line Item Number 0001: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of lab coats in the quantity of 780 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0002: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of ear-loop masks in the quantity of 108 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0003: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of blue shoe covers in the quantity of 192 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0004: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of hair bonnets in the quantity of 36 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0005: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of Bootie Butler Shoe Covers in the quantity of 24 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0006: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of small latex gloves on the quantity of 108 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0007: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of medium latex gloves on the quantity of 108 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0008: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of large latex gloves on the quantity of 108 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0009: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of small nitrile gloves in the quantity of 52 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0010: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of medium nitrile gloves in the quantity of 40 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). Purchase Order Line Item Number 0011: Quantity (1) Job, the Contractor shall provide and delivery Personal Protective Equipment (PPE) of large nitrile gloves in the quantity of 52 cases, in accordance with the following Statement of Work, for the Base Year (June 24, 2013 through June 23, 2014). The following Options shall have the same amounts as listed above for the base year: Option Year 1 June 24, 2014 through June 23, 2015 Option Year 2 June 24, 2015 through June 23, 2016 Option Year 3 June 24, 2016 through June 23, 2017 Option Year 4 June 24, 2017 through June 23, 2018 (vi) Description of Requirements for the items to be acquired: Background: The National Institute of Health (NIH) is the nation's leading medical research agency and the primary Federal agency conducting and supporting medical discoveries that improve people's health and save lives. The National Institute of Dental and Craniofacial Research (NIDCR), Veterinary Resources Core (VRC) is an internally housed animal facility supporting the animals used in research for all NIDCR intramural scientists. The purpose of this purchase order is to provide consistent quality product delivery of disposable personal protective supplied used in daily operations of the NIDCR, Veterinary Resources Core. The objective is to maintain consistent supplies in the facility with limited storage requiring weekly deliveries of expendable items. STATEMENT OF WORK The National Institute of Dental and Craniofacial Research (NIDCR), Veterinary Resources Core (VRC) houses up to 5800 cages of mice in Building 30 vivarium. Personal Protective Equipment (PPE) is a crucial item used for the protection of both, personnel and protection of the product (animals) from disease. Due to limited storage space the required delivery is specified below but will be called in by phone to the company, on an as needed basis. The purchase order start date would be the last week of June 2013 for the one (1) year base year with four one (1) year option years. The Vendor Shall: 1. Make a weekly delivery to the dock at the address listed below by Thursday, close of business. 2. Will ensure products are appropriately identifies and packaged suitably. The cases must be delivered as individual boxes or on a disposable pallet. 3. Will provide an invoice for each shipment with delivered line items. 4. Will notify the government by phone/email if there is any problem for discussion on alternative delivery. 5. Deliver a total of: a. 780 cases Lab Coats b. 108 cases Ear-loop masks c. 192 cases Blue shoe covers d. 36 cases Hair Bonnets e. 24 cases Bootie Butler Shoe Covers f. 108 cases Small Latex gloves g. 108 cases Medium Latex gloves h. 108 cases Large Latex gloves i. 52 cases Small Nitrile gloves j. 40 cases Medium Nitrile gloves k. 52 cases Large Nitrile gloves *Addendum - Additional quantities may be required per year if the government requests additional items. The following amounts apply: a. 52 cases Lab Coats b. 52 cases Ear-loop masks c. 52 cases Blue shoe covers d. 13 cases Hair Bonnets e. 12 cases Bootie Butler Shoe Covers f. 25 cases Small Latex gloves g. 25 cases Medium Latex gloves h. 25 cases Large Latex gloves i. 13 cases Small Nitrile gloves j. 13 cases Medium Nitrile gloves k. 13 cases Large Nitrile gloves The Government Shall: 1. Call/email the company representative on Monday Of each week with item request and amounts for delivery. 2. Upon delivery will immediately inventory, inspect and sign for items delivered. 3. Will promptly process receipts for posting and payment. Delivery will be made as follows: Building 30 Dock, 9000 Rockville Pike, Bethesda, MD 20892. (vii) The FAR Provision 52.212-1, Instructions to Offerors - Commercial Item applies to this acquisition and is hereby incorporated by reference. All Federal Acquisition Regulation (FAR) clauses may be viewed at http://acquisition.gov/comp/far/index.html (viii) EVALUATION OF PROPOSALS Award shall be made to the lowest priced, technically acceptable offeror. The Government will evaluate quotations based on the following evaluation criteria: 1) Technical Capability factor "Meeting or Exceeding the Requirement," 2) Price, and 3) Past Performance. Price shall not be evaluated on quotes that are determined technically unacceptable in accordance with the Technical Capability Evaluation factor. A) TECHNICAL CAPABILITY: Evaluation of Technical Capability will be based on the information provided in the quotation. Documentation submitted in the quotation shall be evaluated to determine that the proposed equipment meets or exceeds the Governments minimum required specifications. B) PRICE: Price shall be evaluated for reasonableness. C) PAST PERFORMANCE: The offeror's past performance information will be evaluated subsequent to the technical evaluation. However, this evaluation will not be conducted on any offeror whose proposal is determined to be technically unacceptable. The evaluation will be based on information obtained from references provided by the offeror, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken. The government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offeror's record of past performance. The assessment of performance risk is not intended to be a product of a mechanical or mathematical analysis of an offeror's performance on a list of contracts but rather the product of subjective judgment by the Government after it considers relevant information. When assessing performance risks, the Government will focus on the past performance of the offeror as it relates to all acquisition requirements, such as the offeror's record of performing according to specifications, including standards of good workmanship; the offeror's record of controlling and forecasting costs; the offeror's adherence to contract schedules, including the administrative aspects of performance; the offeror's reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offeror's business-like concern for the interest of the customer. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in the offeror's performance. The lack of a relevant performance record may result in an unknown performance risk assessment, which will neither be used to the advantage nor disadvantage of the offeror. (ix) In accordance with FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items, offerors must complete annual representations and certifications on-line at http://orca.bpn.gov. If paragraph (j) of the provision applies, a written submission is required. (x) FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition: (xi) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, including the following subparagraphs, apply to this acquisition: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; 52.219-28, Post Award Small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-1, Buy American Act - Supplies; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration; (xii) 52.217-9C04 Option to Increase Quantities - Separately Prices Line Items (Jun 1989) DSCC (xiii) The following FAR provision and clauses apply to this acquisition: 52.211-6 Brand Name or Equal (Aug 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating does not apply to this acquisition. (xv) All offerors shall submit the following electronically: 1) Offerors must complete annual representations and certifications on-line at: www.sam.gov. If paragraph (j) of the provision applies, a written submission is required (refer to item (x) above). 2) TECHNICAL CAPABILITY: Evaluation of Technical Capability will be based on the information provided in the quotation. Documentation submitted in the quotation shall be evaluated to determine that the proposed equipment meets or exceeds the Governments minimum required specifications. 3) PRICE: Provide a firm-fixed price for line item 0001 through line item 0011; and 4) If applicable, the offeror shall list exception(s) and rationale for the exception(s). Offerors shall submit their quotes no later than 12:00 p.m. Eastern Standard Time (EST) on May 9, 2013. The proposal must reference the RFQ No. NHLBI-CSB-(DE)-2013-145-JEF. All responsible offerors may submit a quote, which if timely received, shall be considered by the agency. Quotes can be emailed to the Contracting Specialist, Jenn Frazier at jenn.frazier@nih.gov; Quotations shall not be deemed received by the Government until the quotation is entered into the e-mail address inbox set forth above. Faxed quotes will NOT be accepted. (xvi) For information concerning this solicitation, please contact Jenn Frazier at (301) 496-6092 or email: jenn.frazier@nih.gov.