Procurement of Network Electronic & Associated Hardware

Oswego County’s Office of Strategic Initiatives is issuing a solicitation for the procurement of network electronic hardware and associated materials necessary for establishing an operational network. This procurement includes items such as network racks, grounding hardware, fiber optic cable jumpers, splice trays, SFP modules, rectifiers, network boosters, mounting brackets, UPS units, batteries, and other specified accessories. The contract covers supply only; installation is explicitly excluded and will be managed separately. The solicitation enforces strict adherence to the specified products with no allowance for substitutes, alternates, or equivalent items. Interested vendors must submit sealed bids by 1:30 p.m. on September 9, 2025, and proposals must comply fully with the detailed specifications, including documentation, insurance, bonding, and minority- and women-owned business enterprise (M/WBE) participation requirements established by New York State laws. Award decisions will be based on the best value to the County, considering both price and the vendor’s qualifications, capacity, and understanding of the requirements. The contract term spans one year from the date of award, with deliveries to be made to the Empire Access Prattsburgh Warehouse in New York during standard business hours. The procurement process incorporates rigorous compliance and certification requirements including non-collusion verification, sexual harassment prevention, and adherence to statutory procurement and insurance mandates. Vendors must submit multiple required certifications and statements alongside their bids and ensure timely delivery of materials that meet the exact specifications. Final inspection and acceptance will be conducted at the delivery site, with the County retaining authority to reject non-compliant items. The solicitation is managed under local procurement policies without adherence to federal FAR clauses, instead utilizing County-drafted contractual provisions covering indemnification, insurance, bonding, and equal opportunity obligations. Bid submissions require one physical signed original and one electronic copy, with no alternate submission forms accepted, reinforcing a clear and regulated procurement process focused on transparency, compliance, and quality assurance.