Procurement of New Truck with Extended Warranty and Towing Package for CDL Training Program

The contract involves the procurement of a new heavy-duty truck tractor for Coastal Carolina Community College’s CDL training program, emphasizing increased demand and fleet reliability. The vendor is expected to deliver a truck meeting specified technical standards, including a minimum engine horsepower of 445, with an extended 7-year warranty, towing package, and compliance with federal and state safety, emissions, and performance standards. The purchase includes detailed pricing components for the truck, warranties, towing, and applicable taxes, with the total bid amount required to be submitted via an attachment. Delivery is FOB Destination within North Carolina, with performance considered complete upon acceptance by the State after inspection, which must occur before payment. The contract specifies that all transportation costs are included, and the vendor must show the purchase order number on all packages and shipping documents. The solicitation, issued as IFB #90-202425-08, emphasizes strict compliance with state and federal regulations, including EPA emissions standards, FMVSS, OSHA noise limits, and safety labeling. It incorporates North Carolina General Terms and Conditions, instructions to vendors, and several attachments covering pricing, HUB participation, references, certifications, and price-matching options. The evaluation process is primarily based on the lowest responsive and responsible bid that meets all specifications, with price being the most significant factor. The award will be made after public opening, with the possibility of negotiations or amendments, and all responses must be submitted electronically by September 23, 2025. The contract also mandates vendor registration in the North Carolina eVP system, completion of certifications regarding debarment, E-Verify, and non-discrimination, and the designation of a contract manager and customer service contact. Delivery timelines are specified by the vendor in their bid, with performance conditioned on inspection and acceptance, and all packaging, labeling, and shipping instructions are aligned with safety and regulatory standards.