Procurement of Reception Package for the U.S. Embassy's Celebration of Independence Day 2025 in Hanoi, Vietnam

The U.S. Embassy in Hanoi is seeking a contractor to provide comprehensive event services for the American Independence Day Reception scheduled tentatively for July 11, 2025, with backup dates of July 9 or 10, 2025. The final date will be confirmed closer to the event and may be subject to change or cancellation without incurring additional costs. The contractor is responsible for supplying the venue, including its address, along with all necessary equipment, facilities, security arrangements, and meeting packages that encompass food and beverages, as specified in the scope of work. The pricing must cover all associated costs such as labor, materials, overhead, profit, and any other anticipated charges. The procurement process is formalized under solicitation number 19VM3025Q0011, posted on March 13, 2025, with a response deadline of March 28, 2025. The contract falls under NAICS code 71131 and is managed by the Department of State’s Office in Washington, D.C., with the performance location in Hanoi, Vietnam. Key contacts for inquiries include Albert Kafka and Bui Huyen Trang, reachable via email and phone. The contract aims to ensure a successful celebration that aligns with the Embassy’s requirements for security, logistics, and hospitality, with all details and responses managed through the designated official channels.