Professional Engineering Services 281162.03

The City of Topeka's Utilities Department is seeking professional engineering firms to provide comprehensive design and construction document services for the Water Main Improvement Project along Gage Boulevard between Willow Brook Drive and Rose Hill Lane. The scope encompasses study, route analysis, cost estimation, phased design submissions at 30%, 60%, 90%, and 100% completion, public engagement, bid facilitation, and construction administration, including preparing as-built plans and updating GIS data. The project aims to address a critical 12-inch water transmission gap serving residential and commercial areas, with an estimated contract value between 250,000 and 350,000 dollars. Proposals are due by December 4, 2025, and must be submitted exclusively through the City’s e-Procurement portal, limited to 10 pages, formatted with at least 1-inch margins and 10-point font. The procurement process emphasizes qualifications-based selection, evaluating firms on their project understanding, experience, ability to meet deadlines, team qualifications, familiarity with City standards, and proposed schedules. The City will select the most qualified firm for negotiations, with optional interviews, and may proceed to contract award based on a comprehensive scoring of these criteria. The contract is governed by local technical specifications and procurement policies, with no federal or state clauses explicitly incorporated. Deliverables include detailed design drawings, project manuals, cost estimates, bid documents, and as-built plans, with public meetings scheduled during the design process to ensure stakeholder engagement. Administrative contacts are provided for procurement and project oversight, but no specific contract clauses, security requirements, or detailed payment procedures are included in the available documentation.